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City of Miami - Rental Assistance Programs

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1City of Miami - Rental Assistance 16Inspection Unit.
Programs. Landlord Workshop. 17What does an HQS inspector look for on
2Introduction. The City of Miami, an initial inspection? The inspection
Department of Community Development focuses on, but is not limited to:
administers funding for two Rental Interior Doors Ceilings Wiring Windows
Assistance Programs: HAP Section 8. Flooring Smoke alarms Bedroom size Paint
3Who provides the funding for the Installation of space heaters, water
rental Assistance Programs? The U.S. heaters, reverse cycle or central A/C
Department of Housing and Urban units No spacers missing on electrical
Development (HUD). panel box. Exterior Address mandatory on
4Who provides the services of the property Paint Screens/Cover spaces
rental assistance programs? Section 8: Physical Appearance Window Bars Roofing.
Public Housing Agencies (PHAs). PHAs 18What is an annual inspection? Each
serving the Miami-Dade County area: unit under contract must be inspected
Miami-Dade County Agency (Over 14 K) annually, prior to the expiration of the
Hialeah (Over 4 K) Miami Beach (Over 2.5 lease. The landlord and tenant will be
K) Homestead (Over 1.6 K) The City of notified by mail 120 days before the
Miami (136). scheduled date of the inspection.
5Who provides the services of the Conditions presenting an immediate danger
rental assistance programs? HAP Program. or threat to tenant health or safety are
6What are the benefits for a considered emergencies and must be
participating Landlord? Steady Monthly corrected within 24 hours of notification.
Cash Flow Less Turnover Reducing HQS inspectors perform compliance
homelessness and offering housing inspection to confirm correction of these
stability to the less fortunate of our conditions within 24 hours of the initial
society. Community enhancement. inspection. Conditions which do not
7What do I do to list my property? present an immediate danger to tenants
Landlords may register their rental must be corrected within 30 days of
properties online at written notification. Extensions of time
www.housing.miamidade.gov or by calling of up to 15 calendar days to correct
the Housing Resource Center toll free at violation(s) must be requested in writing
1-877-428-8844. Landlords are asked to and are approved on a case by case basis.
provide the following information: Owner 19What is considered an emergency
name and phone number(s) Management agent situation? The following items are to be
name, address, phone number Date unit will considered “emergencies” and must be
be available Number of bedrooms in the corrected within 24 hours: Broken locks on
unit Amenities Rental amount expected first floor window or doors Smoking or
Handicapped-accessible features sparking electrical outlet Major plumbing
Willingness to participate in the Section leaks or flooding Natural gas leak or
8 Program. Any other information about the fumes Electrical situation which could
property that the landlord deems important result in shock of fire No running water
or helpful. (regardless who’s responsible for the
8How do I find a Section 8 Participant? water bill) Utilities shut off (regardless
The Section 8 participant will contact you who’s responsible for the electric bill)
at the contact number you provide when Broken glass where someone could get cut
listing your property with Miami-Dade Obstacle preventing access to unit Plugged
Housing Central’s online listing service and overflowing toilet Overcrowded family
(see above) or through your own marketing The inspection reports will note whether
efforts. It is up to the landlord to needed repairs are tenant’s or the owner’s
screen potential tenants and make responsibility. If the unit fails the
arrangements regarding the amount of rent compliance inspection, the housing
and security deposit. assistance payment may be abated depending
9What forms/documents are required to of who is charged with the responsibility.
lease a unit under the program? Owners are 20What is a complaint inspection? These
required to complete the W-9 form. Request are inspections which develop from
for Tenancy Approval Form (RFTA). Provides complaints, which may be originated from
basic information regarding the unit, written or oral complaints from the
including its location, size, the rent landlord, the tenant/client, neighbors or
amount and utilities and appliances other agencies (Miami Net, etc.) made to
provided by the owner. This form is the inspections unit. Complaint violations
executed by both owner and prospective must be corrected within 30 days for
Tenant. Unexecuted lease, incorporating a non-emergency conditions. For emergency
Tenancy Addendum on HUD Form 52641-A. conditions, violations must be corrected
Prospective tenant will provide copy of within 24 hours of notification.
Tenancy Addendum. Certification of 21How much may I charge for my unit? The
Occupancy Readiness. Provides landlord’s Department’s responsibility is to ensure
certification that the unit is immediately that rents charged by owners are
ready for occupancy without further reasonable in relation to rents currently
repairs required of the landlord. This being charged for comparable units in the
form is executed by owner only. Landlord private unassisted market. The location,
or Authorized Agent Certification. quality, size, unit type, and age of the
Provides certification that the landlord contract unit as well as any amenities,
will adhere to all federal guidelines and housing services, maintenance and
regulations. This form is executed by utilities that are provided by the owner
owner only. in accordance with the lease are
10The above forms/documents must be considered. Reasonable rent is a rental
submitted to the Department. A Section 8 amount that is not greater than the rent
Housing Specialist (HS) starts the that is charged for a unit with the same
approval process and coordinates all size and amenities in the private market.
documentation through the system. What How will my rent be determined? Once the
happens after I have selected the unit passes the HQS inspection, the
prospective tenant(s) and completed the Department will perform a rent survey to
forms? determine the reasonableness of the rent
11When are the inspections for Housing following USHUD guidelines.
Quality Standards (HQS) conducted and 22How are rents determined? Types of
rents determined? The HS requests the HQS Housing: High-rise (9 + stories) Mid-rise
inspection once the required documentation (4-8 stories) Garden (1–4 stories)
is accepted. Once the unit passes Townhouse Duplex/Triplex/Fourplex Single
inspection, the Department performs a rent Family Detached. Types of Amenities
survey to determine if the rent is Elevator Window AC/RC unit Space heater
reasonable. If the rent is reasonable, the Dishwasher Central A/C Carpeting Garbage
HS evaluates whether it is affordable for disposal Washer/dryer.
the client. 23What happens if I don’t agree to the
12At what point do I know if a Section 8 rent amount approved? When a landlord does
client is approved to move-in? Once the not agree with the rent amount approved by
unit passes HQS inspection, and the rent the Department, the landlord may provide
reasonableness is determined and accepted, additional information to support the
the HS will request that the following landlord’s asking rent (Ex. appraisal,
documents be executed: Housing Assistance information on other comparable units in
Payments (HAP) Contract (between Landlord the area, etc.).
and the City of Miami) Contract Lease 24What are landlords’ responsibilities
(between Landlord and Tenant) The HS for making their rental units accessible
provides the landlord and tenant with an to persons with disabilities? Federal
“Authorization to Move-in Form” confirming regulations require landlords to “…permit,
that the tenant is approved to move-in. at the expense of a handicapped person,
13When can we expect my first payment? reasonable modifications of existing
Once the landlord is informed of the premises, occupied or to be occupied by a
move-in date, it will take approximately handicapped person, if the proposed
30-60 days to process the file and issue modifications may be necessary to afford
the first HAP check. These checks will be the handicapped person full enjoyment of
paid retroactively to the authorized the premises of a dwelling. In the case of
move-in date. a rental, the landlord may, where it is
14Why does my unit have to pass reasonable to do so, condition permission
inspection? United States Housing and for a modification on the renter agreeing
Urban Development (USHUD) regulations to restore the interior of the premises to
require the Department to inspect all the condition that existed before the
units to ensure that they are in safe, modification, reasonable wear and tear
decent, and sanitary condition in excepted.” (24 CFR 100.203) Landlords are
accordance with federal Housing Quality also required to “…make reasonable
Standards (HQS). No unit is placed under accommodations in rules, policies,
contract until it is inspected and all the practices, or services when such
necessary repairs are completed. accommodations may be necessary to afford
15How many types of inspections are a handicapped person equal opportunity to
there? There are three types of HQS use and enjoy a dwelling unit, including
inspections performed by MDHA: initial, public and common use areas.” (24 CFR
annual, and complaint. 100.204).
16What is an initial inspection? The 25What should I do if I haven’t received
initial inspection is conducted prior to my payment? After verifying that the City
the family moving into a unit or for a has your correct address on record, you
change of dwelling. An approval for must submit a letter to the tenant’s
move-in is not given until the unit passes Housing Specialist specifying the
inspection and the rent survey is following: month(s) for the missing
conducted. Who requests the initial payment request a stop payment and to have
inspection? Once the request for Tenancy payments reissued. The letter must signed,
Approval (RFTA) is accepted by the HS, the it must include your current address, and
HS will schedule an inspection with the must have your signature.
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City of Miami - Rental Assistance Programs

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