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Main Outlook Screen
Main Outlook Screen
Main Calendar Screen
Main Calendar Screen
To Schedule a New Appointment
To Schedule a New Appointment
To Schedule a New Appointment
To Schedule a New Appointment
Appointment Tab
Appointment Tab
Scheduling Tab
Scheduling Tab
Schedule Individuals or Groups
Schedule Individuals or Groups
Selecting Resources
Selecting Resources
Resource Confirmation
Resource Confirmation
Scheduled Appt
Scheduled Appt
Check Appointment Status
Check Appointment Status
Checking Status of Attendees
Checking Status of Attendees
Tracking
Tracking
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Introduction to Microsoft Exchange Calendar

содержание презентации «Introduction to Microsoft Exchange Calendar.ppt»
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1Introduction to Microsoft Exchange 11Menus. Organized across the top Use
Calendar. Presented by Jason Polito pull down/expanding menus schema Often
5/11/04. hard to navigate quickly.
2Objectives. Navigate Calendar 12Icon shortcuts. Quick visual shortcuts
effectively Gain an understanding of the to menu items. Often quicker to learn and
Global Address List or (GAL) Gain an use Do not handle advanced feature
understanding of the Free/Busy concept typically.
Create new appointments with Individuals 13To Schedule a New Appointment. Select
Resources such as conference rooms, File->New-> Appointment as shown to
projectors, etc. Groups Track and Manage the left. Or use the ‘New’ icon on the top
Appointments. left of your screen.
3Requirements. An Exchange Account 14Appointment Tab. Two tabs -
Microsoft Outlook 2000/2002/2003 client Appointment and Scheduling From
Outlook 2003 used for this course. Appointment Subject Location Start and End
4Outlook Web Access (OWA). If you do Times Reminders Notes section.
not have Office or a PC Web version of 15Appointment Options. Labels Recurrence
Outlook Client Access at All day Event Reminders Privacy Setting.
http://mymail.rit.edu. 16Scheduling Tab. Add people and
5Global Address List (GAL). Contains a resources from here Need to access from
list of all RIT e-mail accounts Serves a the Global Address List, also known as the
similar role as LDAP Organized by First GAL Use lower left button, “Add Others”.
& Last Name Should be set as the 17Schedule Individuals or Groups. Same
default address book if using Calendar, method as resources Use the GAL Use the
this will allow you to see… “Required” or “Optional” button to add.
6Free/Busy Information. No information 18Groups. Best if available in the GAL
(where, who, why) other than time is Contact ITS HelpDesk for new groups
displayed Allows people to see when you 475-4357 475-2810 TTY helpdesk@rit.edu.
are free for appointments or busy By 19Selecting Resources. Use GAL Resources
default a new appointment shows as begin with RES Helps organize resources in
tentative on an invitee’s calendar until the GAL Add using the “Resources” button.
it is accepted or refused. 20Resource Confirmation. Notice icon
7Delegate Access. Used if you need colors The blue bar represents free/busy
special access to another’s calendar information.
Advanced feature, not covered here, but 21Scheduled Appt. Tab. Notice the icon.
available in documentation at It is blue for Optional It is red for
http://www.rit.edu/~wwwits/services/calend Required.
ring. 22Check Appointment Status.
8Setup Account. Log into Main as 23Checking Status of Attendees.
yourself Start->Control Panel->Mail 24Tracking.
Exchange setup Launch Outlook. 25Delete an Appointment. Simply right
9Main Outlook Screen. The mail inbox is click on appointment and select delete
the default folder for most people From -OR- Select Appointment and press the
here you see a list of available folders “delete” key Users will receive an e-mail
Select the folder “Calendar”. informing them of the cancellation.
10Main Calendar Screen. You should now 26Q & A. Any questions or comments?
see the main Calendar page Default view is Thank you for coming! More information is
for one day View can be changed by using available from your System Administrator
top menus or icons. or the ITS Help Desk.
Introduction to Microsoft Exchange Calendar.ppt
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Introduction to Microsoft Exchange Calendar

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