Starting Guide to Postgraduate Degrees by Research |
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1 | Starting Guide to Postgraduate Degrees | 16 | Data collection. The Supervisor shall |
by Research. School of Graduate Studies | assist and supervise the student in the | ||
(SGS). 1. | preparation of the thesis/dissertation and | ||
2 | Postgraduate Research Programmes | to ensure that the thesis/dissertation | |
Offered. Doctor of Philosophy (Business | meets required standards. During this | ||
Administration) – PhD (BA) Doctor of | stage of the research process, the student | ||
Philosophy (Education) – PhD (EDU) Doctor | is required: To meet the Supervisor | ||
of Philosophy (Information & | regularly during every semester. To submit | ||
Communication Technology) – PhD (ICT) | a half-yearly progress report by the first | ||
Industrial Doctorate – IndD Master of | week of January and the first week of July | ||
Science (Management) (By Research) – MSc | (pls refer to slide 12) and will be graded | ||
(Management) (By Research). 2. | as “S” (Satisfactory) or “U” | ||
3 | Admission Requirement. 3. Programme. | (Unsatisfactory). A student who has | |
Entry Requirement. PhD. Posses a | obtained grade “U” (Unsatisfactory) for 3 | ||
recognised Master Degree in relevant | consecutive semesters will be referred to | ||
fields approved by AeU Senate. Master. | the Academic Advisor. 16. | ||
Regular Entry Posses a recognised Bachelor | 17 | Stage 3. 17. | |
Degree in relevant fields approved by AeU | 18 | 3.1 Thesis / Dissertation Report | |
Senate. Open Entry At least 35 years old | Writing. Guidelines for Thesis / | ||
on 1st January of the year of application | Dissertation Writing. 18. | ||
and Possess relevant working experience | 19 | Stage 4. 19. | |
and Possess a recognised | 20 | 4.1 Thesis / Dissertation Submission. | |
Diploma/STPM/HSC/Matriculation or its | Notice of Submission of | ||
equivalent qualifications approved by AeU | Dissertation/Thesis A student is required | ||
Senate. English Proficiency All full time | to give 3 months notice to SGS of his | ||
international students are required to | intention to submit the | ||
achieve a level of English Language | thesis/dissertation by using Notice of | ||
Proficiency equivalent to International | Submission of Thesis/Dissertation Form. | ||
English Language Testing System (IELTS) of | This form must be accompanied by a Table | ||
5.5 or Test of English as a Foreign | of Contents (TOC) and Abstract of the | ||
Language (TOEFL) overall score of 550 or | dissertation/thesis. Submission for | ||
the AeU Certificate of Intensive English | Checking of Format An unbound copy of the | ||
or any other equivalent qualifications | thesis/dissertation shall be submitted to | ||
approved by the Senate of the University | the School to be checked for conformity to | ||
before he/she is allowed to graduate. | the format requirements. | ||
English Proficiency All full time | Thesis/Dissertation Submission for | ||
international students are required to | Examination 5 soft bound copies of the | ||
achieve a level of English Language | completed dissertation/thesis and power | ||
Proficiency equivalent to International | point slides must be submitted to the | ||
English Language Testing System (IELTS) of | School. 20. | ||
5.5 or Test of English as a Foreign | 21 | 4.2 Nomination and Appointment of | |
Language (TOEFL) overall score of 550 or | Thesis/Dissertation Examiner. Dean of SGS | ||
the AeU Certificate of Intensive English | with recommendation from Dean of | ||
or any other equivalent qualifications | respective School & Supervisor to | ||
approved by the Senate of the University | nominate the Examination Committee. | ||
before he/she is allowed to graduate. | Nomination of Examiner for | ||
4 | How to apply? 4. Online Application | Thesis/Dissertation Form The Examination | |
Visit to AeU website at www.aeu.edu.my | Committee for Master’s degree shall | ||
Click “Application” Complete and submit | comprise of: Dean or his representative as | ||
the online application form Required | Chairman 1 Internal Examiner 1 External | ||
Documents 1 Certified true copy of IC (A4 | Examiner The Examination Committee for | ||
size, front and back at 1 page) / Passport | Doctoral degree shall comprise of: Dean or | ||
(A4 size) 2 copies of recent | his representative as Chairman 1 Internal | ||
passport-sized colour photograph with name | Examiner and 2 External Examiners SGS to | ||
written on reverse Certified true copies | propose the appointment of the Examination | ||
of the relevant degrees and academic | Committee to PSC and Senate for approval. | ||
transcripts (if certificates / academic | 21. | ||
record are in language other than English, | 22 | 4.3 Recommendation of | |
it must be accompanied with approved | Thesis/Dissertation Evaluation by | ||
translation) Certified true copies of | Supervisor & Examiners. The Supervisor | ||
TOEFL, IELTS or intensive English | & Examiners to examine the | ||
programme certificate (if any) 1 copy of | thesis/dissertation (2 months). | ||
Curriculum Vitae (CV) Note: Certified true | Recommendation of Thesis/Dissertation | ||
copies for all the required documents | Evaluation by Supervisor & Examiners. | ||
(must bear the signature and official | 22. | ||
stamp of a recognised authority such as | 23 | 4.4 Thesis Examination / Viva Voce. | |
Justice of Peace, Commissioner of Oaths, | 23. SGS to conduct Viva Voce after | ||
Barrister or Solicitor, Malaysian Embassy | receiving the reports of | ||
or Malaysian High Commissioner in your | thesis/dissertation from the Supervisor | ||
country). Kindly courier the required | and Examiners. The University shall invite | ||
documents to: Admissions & Records | the Supervisor to attend the viva voce but | ||
Asia e University No. 4, Jln Sultan | his/her presence is not mandatory. The | ||
Sulaiman 50000 Kuala Lumpur Malaysia. | Supervisor’s role is to provide the | ||
5 | How to register? Online Registration | examiners with any assistance they require | |
Visit to AeU’s website at www.aeu.edu.my | but will not take an active part in the | ||
Click “Application” > “Application | viva voce. Student will be given 30 - 60 | ||
Status” (After 2 weeks of online | minutes to present to the Examination | ||
application submission) Download Offer | Committee. Following the Viva Voce a joint | ||
Letter Click Registration Details to | report should be prepared and agreed by | ||
register and make payment Once registered, | the examiners and submitted by the | ||
the candidate will be entitled to the | Chairman of the Examination Committee to | ||
following: Learning Management System | the School. The recommendation from the | ||
(LMS) username and password E-Library | Examination Committee shall be one of the | ||
username and password AeU e-mail account | following: (a) Thesis/Dissertation is | ||
Student ID card (issued by Registry | accepted (b) Thesis/Dissertation is | ||
office) Student Handbook, Academic | accepted subject to: (i) Minor | ||
Calendar & Timeline (available at | modifications being made Such minor | ||
www.aeu.edu.my). 5. | modifications might include errors in | ||
6 | Learning Management System (LMS). | grammar and/or syntax and/or minor changes | |
http://lms.aeu.edu.my/. 6. | in phraseology and/or other amendments | ||
7 | E-Library. http://library.aeu.edu.my. | which do not significantly affect the | |
7. | conclusion of the dissertation/thesis. | ||
8 | Stages of Research. STAGE 1. STAGE 2. | (ii) Major modifications being made Such | |
STAGE 3. STAGE 4. 1.0 Getting started. 8. | major modifications might include serious | ||
1.1 Preparation of Intent of Research 1.2 | omissions of sections and/or inadequate | ||
Appointment of Supervisor 1.3 Preparation | argument in terms of the research | ||
of Research Proposal 1.4 Proposal Defense. | questions/hypotheses and/or lack of | ||
2.1 Research / Data Collection. 3.1 Thesis | adequate explanations of key concepts and | ||
/ Dissertation report writing. 4.1 Thesis | principles. | ||
/ Dissertation Submission 4.2 Nomination | 24 | 4.4 Thesis Examination / Viva | |
and Appointment of Thesis/Dissertation | Voce…Cont. (c) Thesis/Dissertation | ||
Examiners 4.3 Recommendation of | requiring re-submission This | ||
Thesis/Dissertation Evaluation by | recommendation is used where substantial | ||
Supervisor & Examiners 4.4 | modifications (e.g. re-writing of sections | ||
Thesis/Dissertation Examination / Viva | or/and further experiments or/and profound | ||
voce 4.5 Graduation. | correction of a scientific argument) are | ||
9 | Stage 1. 9. | required to make the thesis/dissertation | |
10 | 1.1 Preparation of Intent of Research. | acceptable. The thesis/dissertation | |
The intent of research is to identify the | following revision would normally be | ||
Supervisor by matching the student’s area | considered again by all members of the | ||
of research with the expertise of the | Examination Committee for final approval. | ||
supervisor. At the initial stage, students | A student will normally only be permitted | ||
may seek advice from the Academic Advisor | to revise and re-submit a | ||
from the respective School. The Academic | dissertation/thesis once. (d) | ||
Advisor role is to guide student in | Thesis/Dissertation is rejected with no | ||
preparing the Intent of Research in the | right of revision or re-submission. (f) If | ||
first semester. Before a supervisor can be | the thesis does not meet the requirements | ||
appointed, a student needs to submit a | for the Doctoral degree but does have | ||
2-page of Intent of Research to SGS by | merits which meet the requirements for the | ||
indicating the following; proposed title | Master’s degree, the student shall be | ||
and scope of study brief statements of | given the opportunity to submit the thesis | ||
research problems conceptual framework | in revised form for the appropriate | ||
(e.g. the variables involved, methods used | Master’s degree. Recommendation from | ||
in brief) reasons for undertaking the | Examination Committee. 24. | ||
study (e.g. career enhancement, academic | 25 | 4.4 Thesis Examination / Viva | |
requirement, self-fulfilment) Guidelines | Voce…Cont. 25. Final Submission of the | ||
for Intent of Research. 10. | Dissertation/Thesis Subject to Rule 9 (4) | ||
11 | 1.2 Appointment of Supervisor. The | (9(4)(a)), (9 (4)(b)) a student whose | |
respective School may assign a suitable | thesis/dissertation is accepted or | ||
Supervisor or the student may nominate | accepted with minor or major modifications | ||
his/her own Supervisor by submitting a | will have to submit to the School 5 | ||
Nomination of Supervisor Form , the | hardbound copies of the | ||
proposed Supervisor’s CV (latest) & | thesis/dissertation (duly verified and | ||
brief profile of proposed Supervisor. | corrected) together with a compact disc | ||
Then, SGS will propose to the Postgraduate | (CD) containing a soft copy of the | ||
Studies Committee (PSC) and Senate | thesis/dissertation within the prescribed | ||
meetings for approval (normal duration is | time. The Supervisor will be responsible | ||
2 months). Supervisor Selection Criteria | to verify that all the required amendments | ||
Role of Supervisor. 11. | have been made in the dissertation/thesis. | ||
12 | Progress Monitoring. Students are | A student may, if necessary, apply to the | |
requested to discuss their research | Dean for extension of time for the final | ||
progress with their Supervisors and submit | submission of his dissertation thesis. All | ||
a half-yearly Progress Report by the first | such applications must be made through the | ||
week of January and the first week of | Supervisor. The Dean may, at his | ||
July. The Supervisor shall grade the | discretion, extend the time for final | ||
progress of the student either | submission of a thesis/dissertation for up | ||
Satisfactory (S) or Unsatisfactory (U). A | to 60 days but only one extension may be | ||
student who has obtained grade “U” | granted to a student. During the extension | ||
(Unsatisfactory) for 3 consecutive | period, the student must continue to be a | ||
semesters will be referred to the Academic | registered student. If after being | ||
Advisor. 12. | required by the Examination Committee, a | ||
13 | 1.3 Preparation of a Research | thesis/dissertation is not amended and | |
Proposal. Upon recommendation from the | submitted by the student within the | ||
Supervisor , the student shall submit the | prescribed time, the thesis/dissertation | ||
Submission of Thesis/Dissertation Proposal | shall be deemed to have been rejected by | ||
Form together with the research proposal | the Examination Committee. Announcement of | ||
and power point slide to SGS. The proposal | Examination Results The examination | ||
defense shall normally be conducted within | results can only be released to the | ||
2 months. Guidelines for Research | student concerned and to a party agreed to | ||
Proposal. 13. | by the student in writing. | ||
14 | 1.4 Proposal Defense. 14. Dean of SGS | 26 | 4.5 Graduation. Award of Degree The |
with recommendation from Dean of | Senate shall confer a Master’s or Doctoral | ||
respective School and Supervisor to | degree to a student upon recommendation by | ||
nominate members of Proposal Defense | the University Examination Committee once | ||
Committee: 1 Chairman 1 Supervisor 1 | all the requirements for graduation have | ||
Internal Reader 1 External Reader SGS to | been fulfilled. Graduation/Conferment | ||
propose the appointment of Proposal | Requirements A student is eligible for | ||
Defense Committee to PSC for approval. SGS | conferral of a degree after fulfilling the | ||
to conduct the Proposal Defense Session. | following conditions: Passed the | ||
Student will be given 20 minutes to | Thesis/Dissertation Examination Passed the | ||
present the proposal to the committee. | Viva Voce Examination Has paid all the due | ||
Proposal Defense Committee evaluates the | fees Has fulfilled other requirements as | ||
proposal via: Recommendation from Proposal | specified by the University. 26. | ||
Defense Committee Student can embark on | 27 | Contacts. SGS deansgs@aeu.edu.my | |
the research once approved by the proposal | Admissions & Records | ||
defense committee. A student shall be | admission@aeu.edu.my Finance | ||
given 3 opportunities to pass the research | finance@aeu.edu.my Information & | ||
proposal. Failure on the third attempt | Technology icts@aeu.edu.my Library | ||
shall result on the termination of his / | library@aeu.edu.my Learner Services Centre | ||
her candidature. | (LSC) lsc@aeu.edu.my. 27. | ||
15 | Stage 2. 15. | 28 | Wishing you all the best! 28. |
16 | 2.1 Research / Data Collection. 6. | ||
Starting Guide to Postgraduate Degrees by Research.ppt |
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