Word
<<  Advanced Microsoft Word Microsoft® Word 2010 Training  >>
Take a look
Take a look
Template vs
Template vs
Template vs
Template vs
Template vs
Template vs
.dotx vs
.dotx vs
Demo: create a new document from a template
Demo: create a new document from a template
Demo: how to download a template from Microsoft Office Online
Demo: how to download a template from Microsoft Office Online
Click “download”
Click “download”
Read the MS Agreement and click “Accept”
Read the MS Agreement and click “Accept”
Click Download
Click Download
Download message box
Download message box
Here is the “blue sky” template you downloaded
Here is the “blue sky” template you downloaded
This is what you get
This is what you get
This is what you get
This is what you get
Demonstrate how to enter data into a placeholder and how to use
Demonstrate how to enter data into a placeholder and how to use
18
18
Developer Tab
Developer Tab
Demonstrate how to use content controls
Demonstrate how to use content controls
In the Controls Group, click “Plain Text Content Control” to add this
In the Controls Group, click “Plain Text Content Control” to add this
Your screen should look like this…
Your screen should look like this…
Next, click the cell next to “Hire Date”
Next, click the cell next to “Hire Date”
Next, click the cell next to “Hire Date”
Next, click the cell next to “Hire Date”
Click the third cell in the second column (next to Title)
Click the third cell in the second column (next to Title)
Click the third cell in the second column (next to Title)
Click the third cell in the second column (next to Title)
Your screen should look like this
Your screen should look like this
Your screen should look like this
Your screen should look like this
Explain & Demo: the ability to protect a template from user changes
Explain & Demo: the ability to protect a template from user changes
This shows all your “protect document” options
This shows all your “protect document” options
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Microsoft Word 2010

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1Microsoft Word 2010. Lesson 6. Word 17Ribbon. You’ll find the content controls
Lesson 6 presentation prepared by Michele in the Controls group of this tab.
Smith – North Buncombe High School, http://10things.tk/10-ways-to-get-more-mil
Weaverville, NC. Content from Microsoft age-out-of-word-2010-templates-20100930.ht
Office Word 2010 Lesson Plans provided by l. 17. Word Lesson 6 presentation prepared
Microsoft. by Michele Smith – North Buncombe High
2What is a template? Templates help the School, Weaverville, NC. Content from
users create Word documents in an Microsoft Office Word 2010 Lesson Plans
effortless and fast method Read more: provided by Microsoft.
http://www.brighthub.com/computing/windows 1818. Word Lesson 6 presentation
platform/articles/30893.aspx#ixzz1EylfCuPB prepared by Michele Smith – North Buncombe
2. High School, Weaverville, NC. Content from
3Word 2010 provides some built-in Microsoft Office Word 2010 Lesson Plans
templates which can be used to create provided by Microsoft.
attractive looking documents, you can also 19Developer Tab. 19. Word Lesson 6
download and install additional templates. presentation prepared by Michele Smith –
How are templates used in MS-Word? There North Buncombe High School, Weaverville,
are many standardized templates which can NC. Content from Microsoft Office Word
be used such as: Memos Faxes Letters 2010 Lesson Plans provided by Microsoft.
Newsletters Resume Calendar Job 20Demonstrate how to use content
descriptions Invitations and more! controls. If you don’t see the Developer
http://www.addictivetips.com/windows-tips/ Tab you need to add it by going to File,
icrosoft-word-2010-templates/. 3. Options, Customize Ribbon, Developer. 20.
4Take a look! While creating new http://msdn.microsoft.com/en-us/library/bb
documents, click File > New and choose 86200.aspx. Word Lesson 6 presentation
your desired template from the available prepared by Michele Smith – North Buncombe
templates which are installed by default High School, Weaverville, NC. Content from
with Office 2010. 4. Word Lesson 6 Microsoft Office Word 2010 Lesson Plans
presentation prepared by Michele Smith – provided by Microsoft.
North Buncombe High School, Weaverville, 21In the Controls Group, click “Plain
NC. Content from Microsoft Office Word Text Content Control” to add this feature
2010 Lesson Plans provided by Microsoft. to the 1st cell in the 2nd column. 21.
5Template vs. Document. 5. Word Lesson 6 presentation prepared by
http://www.techdict.org/. Word 2010 Michele Smith – North Buncombe High
All-in-One-for-Dummies School, Weaverville, NC. Content from
http://books.google.com/books?id=105JppJWU Microsoft Office Word 2010 Lesson Plans
4C&pg=PA38&lpg=PA38&dq=what+is provided by Microsoft.
the+difference+in+.dotx+and+.dotm+in+word+ 22Your screen should look like this… 22.
010&source=bl&ots=bJQ1cTsFlJ&s Word Lesson 6 presentation prepared by
g=gXcG0XOA46F4G0e1P4HwAj8Rlcw&hl=en&am Michele Smith – North Buncombe High
;ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi School, Weaverville, NC. Content from
book_result&ct=result&resnum=5& Microsoft Office Word 2010 Lesson Plans
ved=0CDkQ6AEwBA#v=onepage&q&f=fals provided by Microsoft.
. 23Next, click the cell next to “Hire
6.dotx vs. dotm. 6. Word 2010 Date”. In the Controls group, click the
All-in-One-for-Dummies Date Picker button to add a Date Picker to
http://books.google.com/books?id=105JppJWU the second cell. Your screen should look
4C&pg=PA38&lpg=PA38&dq=what+is like this… 23.
the+difference+in+.dotx+and+.dotm+in+word+ 24Click the third cell in the second
010&source=bl&ots=bJQ1cTsFlJ&s column (next to Title). In the Controls
g=gXcG0XOA46F4G0e1P4HwAj8Rlcw&hl=en&am group, click the Combo Box button to add a
;ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi Combo Box the third cell. 24. Click the
book_result&ct=result&resnum=5& third cell in the second column (next to
ved=0CDkQ6AEwBA#v=onepage&q&f=fals Title). In the Controls group, click the
. Combo Box button to add a
7Demo: create a new document from a ComboBoxContentControl to the third cell.
template. #1: In the File Tab of Word, Word Lesson 6 presentation prepared by
click New. 7. Word Lesson 6 presentation Michele Smith – North Buncombe High
prepared by Michele Smith – North Buncombe School, Weaverville, NC. Content from
High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans
Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
provided by Microsoft. 25Your screen should look like this . .
8Demo: how to download a template from . Click the last cell in the second column
Microsoft Office Online. Select a (next to Picture). In the Controls group,
category. 8. Word Lesson 6 presentation click the Picture Content Control button
prepared by Michele Smith – North Buncombe to add a Picture Content to the last cell.
High School, Weaverville, NC. Content from 25.
Microsoft Office Word 2010 Lesson Plans 26Important questions to answer PRIOR to
provided by Microsoft. creating a template: Determine the
9Click “download”. 9. Word Lesson 6 intended audience Create templates that
presentation prepared by Michele Smith – are easy to use Make sure the template is
North Buncombe High School, Weaverville, technically accurate (i.e. correct
NC. Content from Microsoft Office Word calculations & functional macros Spell
2010 Lesson Plans provided by Microsoft. & Grammar check. 26. Word Lesson 6
10Read the MS Agreement and click presentation prepared by Michele Smith –
“Accept”. 10. Word Lesson 6 presentation North Buncombe High School, Weaverville,
prepared by Michele Smith – North Buncombe NC. Content from Microsoft Office Word
High School, Weaverville, NC. Content from 2010 Lesson Plans provided by Microsoft.
Microsoft Office Word 2010 Lesson Plans 27Explain & Demo: the ability to
provided by Microsoft. protect a template from user changes. Go
11Click Download. 11. Word Lesson 6 to File, Info, Permissions. 27. Word
presentation prepared by Michele Smith – Lesson 6 presentation prepared by Michele
North Buncombe High School, Weaverville, Smith – North Buncombe High School,
NC. Content from Microsoft Office Word Weaverville, NC. Content from Microsoft
2010 Lesson Plans provided by Microsoft. Office Word 2010 Lesson Plans provided by
12Download message box. Where do you Microsoft.
want to save the template? Give it a 28This shows all your “protect document”
filename and NOTICE the “Save astype” options. 28. Word Lesson 6 presentation
*.dotx. 12. prepared by Michele Smith – North Buncombe
13Here is the “blue sky” template you High School, Weaverville, NC. Content from
downloaded! Placeholder text. Delete the Microsoft Office Word 2010 Lesson Plans
text and add your own. 13. provided by Microsoft.
14Describe how placeholders & sample 29MARK AS FINAL When a document is
text are used in templates. When you marked as final, typing, editing commands,
create your template, add placeholders to and proofing marks are disabled or turned
store the information you’ll replace when off and the document becomes read-only.
you’re creating the actual document. One The Mark as Final command helps you
trick for adding dummy text easily is to communicate that you are sharing a
use the rand() field. Simply click at the completed version of a document. It also
start of a new line and type =rand(). Word helps prevent reviewers or readers from
inserts a sample of text you can use to making inadvertent changes to the
fill the space. Create placeholders not document. Information from: Word Help. 29.
only for text blocks but also for tables, Word Lesson 6 presentation prepared by
pull quotes, captions, headlines, banners, Michele Smith – North Buncombe High
tables of contents, images, and so on. School, Weaverville, NC. Content from
This will save you time when you begin Microsoft Office Word 2010 Lesson Plans
adding live content to the document down provided by Microsoft.
the road. 14. 30ENCRYPT with PASSWORD When you select
http://10things.tk/10-ways-to-get-more-mil Encrypt with Password, the Encrypt
age-out-of-word-2010-templates-20100930.ht Document dialog appears. In the Password
l. Word Lesson 6 presentation prepared by box, type a password. Important: Microsoft
Michele Smith – North Buncombe High cannot retrieve lost or forgotten
School, Weaverville, NC. Content from passwords, so keep a list of your
Microsoft Office Word 2010 Lesson Plans passwords and corresponding file names in
provided by Microsoft. a safe place. Information from: Word Help.
15This is what you get! Placeholders and 30. Word Lesson 6 presentation prepared by
sample text. Type =rand() and press ENTER. Michele Smith – North Buncombe High
15. Word Lesson 6 presentation prepared by School, Weaverville, NC. Content from
Michele Smith – North Buncombe High Microsoft Office Word 2010 Lesson Plans
School, Weaverville, NC. Content from provided by Microsoft.
Microsoft Office Word 2010 Lesson Plans 31RESTRICT EDITING When you select
provided by Microsoft. Restrict Editing three options appear:
16Demonstrate how to enter data into a Formatting restrictions: this reduces
placeholder and how to use content formatting options, preserving a look and
controls. Click & Type to insert text feel. Click Settings to select which style
in a placeholder. 16. Word Lesson 6 are allowed. Editing restrictions: you
presentation prepared by Michele Smith – control how the file can be edited or you
North Buncombe High School, Weaverville, can disable editing. Click Exceptions or
NC. Content from Microsoft Office Word More users to control those who can edit.
2010 Lesson Plans provided by Microsoft. Start enforcement – Click Yes, Start
17Define Content Controls found in Enforcing Protection to select password
templates. Maybe you plan to insert a protection or user authentication. In
customer’s name at the start of a addition, you can click Restrict
newsletter or customize a section of permission to add or remove editors who
content based on what the customer will have restricted permissions.
purchased last month. If your template Information from: Word Help. 31. Word
will include such variable information, Lesson 6 presentation prepared by Michele
you can add content controls to the Smith – North Buncombe High School,
template as you create it. A content Weaverville, NC. Content from Microsoft
control is a customizable tool you add to Office Word 2010 Lesson Plans provided by
your page that elicits some kind of action Microsoft.
from the person using the document. It 32DIGITAL SIGNATURE Digital signatures
might ask the reader to choose something authenticate digital information such as
from a list; it might offer check boxes or documents, e-mail messages, and macros by
a comments box; or it might display using computer cryptography. Digital
information, such as customer name, signatures are created by typing a
product, or address. To add and work with signature or by using an image of a
content controls, you must first display signature to establish authenticity,
the Developer tab on the Ribbon. Just integrity, and non-repudiation. See the
click the File tab, click Options, click link at the end of this topic to learn
Customize Ribbon, and click Developer in more about digital signatures. Information
the box on the right (Figure B). Now click from: Word Help. 32.
OK. The Developer tab is added to your
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