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3 types of Acrobat
3 types of Acrobat
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Navigating in Adobe Reader
Full Screen View in Adobe Reader
Full Screen View in Adobe Reader
Converting Microsoft Office Documents
Converting Microsoft Office Documents
PDF Conversion Settings
PDF Conversion Settings
Creating Bookmarks in Word
Creating Bookmarks in Word
Creating Bookmarks in Word
Creating Bookmarks in Word
Combining Multiple Access Reports
Combining Multiple Access Reports
Combining documents
Combining documents
Converting websites to PDF
Converting websites to PDF
The Convert Website Dialogue Box
The Convert Website Dialogue Box
Converting Websites: Helpful Hints
Converting Websites: Helpful Hints
Adding Bookmarks (cont)
Adding Bookmarks (cont)
Bookmark Options
Bookmark Options
Bookmark Options
Bookmark Options
Adding text links
Adding text links
Adding text links (cont)
Adding text links (cont)
Adding text links (cont)
Adding text links (cont)
Hotspot and Image links
Hotspot and Image links
Hotspot and Image links
Hotspot and Image links
Attachments
Attachments
Attachments
Attachments
Attach a File As Comment
Attach a File As Comment
Attach a File as Comment (cont)
Attach a File as Comment (cont)
Attach a File as Comment (cont)
Attach a File as Comment (cont)
Attach a File as Comment (cont)
Attach a File as Comment (cont)
Adding Comments - Notes
Adding Comments - Notes
Adding Comments - Notes
Adding Comments - Notes
Adding Comments - Notes
Adding Comments - Notes
Adding Comments  Stamp Tool
Adding Comments Stamp Tool
Adding Comments  Highlighting and Attach File as Comment tools
Adding Comments Highlighting and Attach File as Comment tools
Adding Comments  Highlighting and Attach File as Comment tools
Adding Comments Highlighting and Attach File as Comment tools
Adding Comments  Show Comments Tool
Adding Comments Show Comments Tool
Markup Toolbar  Callout Tool
Markup Toolbar Callout Tool
Markup Toolbar  Callout Tool
Markup Toolbar Callout Tool
Markup Toolbar  Cloud Tool
Markup Toolbar Cloud Tool
Markup Toolbar  Dimensioning Tool, Text Box Tool
Markup Toolbar Dimensioning Tool, Text Box Tool
Markup Toolbar  Dimensioning Tool, Text Box Tool
Markup Toolbar Dimensioning Tool, Text Box Tool
Sending Documents for Review
Sending Documents for Review
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Sending Documents for Review (cont)
Editing Pages
Editing Pages
Editing Pages
Editing Pages
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages (cont)
Editing Pages  Cropping
Editing Pages Cropping
Editing Pages - Cropping (cont)
Editing Pages - Cropping (cont)
Editing Pages - Cropping (cont)
Editing Pages - Cropping (cont)
Editing Pages - Cropping (cont)
Editing Pages - Cropping (cont)
Editing Pages - Rotating
Editing Pages - Rotating
Editing Pages - Numbering
Editing Pages - Numbering
Editing pages - Thumbnails
Editing pages - Thumbnails
Optimizing for the Web and email (cont)
Optimizing for the Web and email (cont)
Optimizing for the Web and email (cont)
Optimizing for the Web and email (cont)
Creating the Form
Creating the Form
Creating the Form (cont)
Creating the Form (cont)
Creating the Form (cont)
Creating the Form (cont)
Creating the Form (cont)
Creating the Form (cont)
Using Designer
Using Designer
Using Designer (cont)
Using Designer (cont)
Using Designer (cont)
Using Designer (cont)
Compiling the Data
Compiling the Data
Security Settings  Simple password
Security Settings Simple password
Security Settings  Simple password (cont)
Security Settings Simple password (cont)
Security Settings  Password for permissions
Security Settings Password for permissions
Security Settings  Password for permissions (cont)
Security Settings Password for permissions (cont)
Security Settings  Password for permissions (cont)
Security Settings Password for permissions (cont)
Security Settings  Password for permissions (cont)
Security Settings Password for permissions (cont)
Security Settings  Password for permissions (cont)
Security Settings Password for permissions (cont)
Creating a Digital ID
Creating a Digital ID
Creating a Digital ID (cont)
Creating a Digital ID (cont)
Creating a Digital ID (cont)
Creating a Digital ID (cont)
Creating a Digital ID (cont)
Creating a Digital ID (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Signing a document (cont)
Certified Signature
Certified Signature
Certified Signature (cont)
Certified Signature (cont)
Certified Signature (cont)
Certified Signature (cont)
Certified Documents
Certified Documents
Certified Documents
Certified Documents
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Certificate Security (cont)
Using Adobe Acrobat 7.0 Flash

: Colorado State University. , . , Using Adobe Acrobat 7.0.ppt zip- 616 .

Using Adobe Acrobat 7.0

Using Adobe Acrobat 7.0.ppt
1Using Adobe Acrobat 7.0. Colorado 44Cloud tool Draw a polygon by selecting
State University Cooperative Extension multiple points in document Make sure you
Technology Unit. finish the polygon by returning to your
2Basics. What is Adobe Acrobat?, starting point Acrobat will draw a cloud
Navigating in Adobe Reader, Using Full around polygon R-Click, choose properties,
Screen mode in Adobe Reader. Add note to add a comment inside Best use
3What is Adobe Acrobat? 3. Creates .pdf is for highlighting a section of a
files pdf = Portable Document Format Used graphic.
to distribute forms and documents in a 45Markup Toolbar Arrow and Drawing
standardized format Can be read by free Tools. 45. Arrow tool is default tool, but
(and widely distributed) Adobe reader pulldown gives you rectangles, ovals,
Security tools: Restrict who can see the lines, polygons, freehand pencil and
document Digitally sign/certify documents pencil eraser Work similarly to standard
Restrict printing (no printing, or low Microsoft Office drawing tools Good for
resolution only) Restrict text/images from graphics, so you can circle, point to, and
editing, copying and pasting Particularly outline areas for review (and comment with
useful for web and email. notes tool) Right-click>Open Pop-Up
4What is Adobe Acrobat (cont)? 4. Note to add comment.
Original document is authored in another 46Markup Toolbar Dimensioning Tool,
format, then converted Office apps: Word, Text Box Tool. 46. Dimensioning tool Good
Wordperfect, PowerPoint, Excel, Outlook for graphics Click and drag for arrow
Graphics: .bmp, .gif, .jpeg, .ng, .eps, endpoints Type text next Text box tool
.psd .html (single web page, or entire web Click-and-Drag to define box, then type in
sites) Convert your own .html (to preview text Right-click>Properties to change
site for client) Pull sites directly off fill color, line size, opacity, etc.
the web by typing web address into Acrobat 47Sending Documents for Review. 47.
Combine multiple documents (and multiple Third button over on PDFMaker suite of
document types) into one .pdf document. buttons In Acrobat menu, use the Send For
53 types of Acrobat. 5. Adobe Reader Review button Allows you to email a PDF to
Formerly called Acrobat Reader Free, multiple recipients for review If they
widely distributed Can read .pdfs, but not have Adobe Reader 7 or later, it will
create If you offer .pdfs, always offer temporarily turn on Commenting and Markup
the link to the free reader as well for them to comment on that doc alone They
(www.adobe.com logo found there as well dont have to buy Acrobat.
for an image link) Adobe Acrobat 48Sending Documents for Review (cont).
(standard) Converts most office 48. Choose document for Review Invite
applications and graphics to .pdf Supports reviewers Type in email addresses or use
some multimedia, downloads websites About Address Book button if you have Outlook.
$45 at CSU Software Cellar Adobe Acrobat 49Sending Documents for Review (cont).
Pro Interactive forms (buttons, 49. Customize review options button
checkboxes, text fields) Supports more allows: Choose reply email address(es)
multimedia MS Visio, MS Project, AutoCAD, Turn on Markup By default, allows Adobe
Mac pict format About $69 at CSU Software Reader to participate in review
Cellar. Auto-generated email subject and message
6Navigating in Adobe Reader. 6. Use this window to customize subject and
Navigation tools in Reader: Bookmark and message.
page tabs at left side Page toolbar at 50Editing PDF Documents. Touching Up
bottom Zoom toolbar at top Text and Objects, Working with Pages,
Single/Continuous/Facing options at lower Working with Thumbnails.
right Full Screen View for presentation 51Touch-Up Text and Objects Tools. 51.
(lower left) Scrollbars Hand tool (drag VERY COOL! You can change text in PDF
doc from page to page) Good idea to after the fact Tools>Advanced
preview a doc in Reader, NOT Acrobat, to Editing>Touch Up Text Tool Click where
get a sense of what the end-user will see. in doc you want to edit text Make text
7Full Screen View in Adobe Reader. 7. changes, save document You can move and
Mimics basic PowerPoint presentation Add edit graphics after the fact
limited transitions and auto-timing In Tools>Advanced Editing>Touch Up
Acrobat: Page tab>Options>Page Objects Tool Click and Drag to define
Transitions Set Effect, speed of effect object Drag to move Right-click>Edit
Auto-flip to create a self timed show All Object to bring it up in Photoshop or
pages, or a range Hit Full Screen button other Image editor Must first choose Image
to play slideshow. editor in Acrobat
8Creating a .pdf. Converting Microsoft Edit>Preferences>Touch-Up>Browse
Office documents, non-Office documents, to Image Editor.
images, multiple documents, websites. 52Editing Pages. 52. Use Pages tab at
9Converting Microsoft Office Documents. left Options button at top allows:
9. Acrobat will add PDFMaker to your Inserting, extracting, replacing, deleting
toolbar upon installation (unless you Cropping, rotating, transitions Page
decline) Three buttons: Create .pdf Create numbering Printing Embedding, reducing,
.pdf and email Create .pdf and Send for enlarging thumbnails Properties: tab
Review If you dont see PDFMaker: R-click order, actions.
near toolbars and check PDFMaker toolbar 53Editing Pages (cont). 53. Inserting
If no PDFMaker toolbar option: Options>Insert Pages Browse to File to
Help>About>Disabled Items>Choose Insert Choose where (before or after,
Acrobat>Enable button. which page) Extracting Pulls a page range
10PDF Conversion Settings. 10. After out of entire document Replacing Deletes a
install, should see Adobe PDF menu page range, replaces those pages with
listed Same 3 options as toolbar, and a another document (or section of document)
fourth: Change Conversion Settings Each Deleting Deletes a page range within
MS Office Application has similar - not document.
identical - set of Conversion Settings. 54Editing Pages Cropping. 54. Cropping
11PDF Conversion Settings (cont). 11. best done in native application Cropping
These 4 are common to most MS Office Apps dialogue box is huge May need to adjust
Attach Source File to PDF Adds source file dpi if the whole screen doesnt show
(e.g. Word, Excel) to .pdf as an R-click on background>
attachment Nice option, but obviously Properties>Settings tab>Advanced
increases file size Add Bookmarks to PDF button>DPI setting.
Good option for PPoint and Excel Adds 55Editing Pages - Cropping (cont). 55.
bookmark for each slide/sheet in document Use Top, Bottom, Left, Right to adjust
Can seem a little haphazard in Word crop (result will show in preview)
Creates a bookmark for each Heading and/or Constrain proportions will keep
Style Often easier to create Word proportions intact Choose standard paper
bookmarks in Acrobat Add Links to PDF sizes or create a custom one Work with
Links in native app. a better look and just one page or range of pages.
feel than adding them in Acrobat Enable 56Editing Pages - Rotating. 56. Rotate
Accessibility and Reflow with Tagged PDF pages Choose direction, page range Can
Allows re-flowed text for PDAs, choose only even or odd, only landscape or
text-to-speech, etc. Only downside is a portrait.
larger file size. 57Editing Pages - Numbering. 57. Page
12Converting Word to PDF. 12. Conversion Numbering Important to make sure Acrobats
settings specific to Word Word Tab Convert page numbering matches page numbering in
displayed comments to notes Convert original document Combining docs,
cross-references, TOC to links Convert replacing pages can mess with numbering
footnote/endnote links Bookmarks tab Choose range, numbering style, prefix
Choose which headings and styles convert before number, starting number Can extend
to bookmarks A good choice IF your are numbering from previous section.
already working with styles and headings 58Editing pages - Thumbnails. 58.
to denote sections Otherwise, do it in Embedding thumbnails increases file size
Acrobat. (2K per thumbnail), but they dont have to
13Creating Bookmarks in Word. 13. Assign load every time you bring up the doc Large
a heading to every section in doc that documents will take several seconds to
require a bookmark You can convert text to dynamically load thumbnail images on the
a heading quickly using the Format painter fly every time doc is opened Embed,
Apply style to text once, select text, Remove, Reduce, Enlarge from Options menu.
click Format Painter TWICE Go through 59Optimizing documents. For web, print,
document selecting text it will convert CD, email.
to that heading. 60Optimizing for Print and CD. 60. For
14Converting PowerPoint to PDF. 14. documents disseminated via print and CD
Conversion settings specific to PowerPoint (where file size is not an issue) set
Save Slide Transitions Only saves simple Image Quality to High or Maximum Adobe
ones best to add after the fact Only PDF>Change Conversion Settings>
need them in Full Screen mode Save Settings tab>Advanced Settings button
Animations Only saves simple ones best Choose Image at left Set all 3 Image
to add after the fact Only need them in Quality pulldowns to high or maximum Turn
Full Screen mode Convert multimedia to PDF off Downsampling and Compression For
multimedia Applies to video, sound, images high-end commercial printers Call and ask
Make sure and test! Lots of tweaking them (2400 dpi is common) Adobe
required for this! Convert hidden slides PDF>Change Conversion Settings>
Slide-sorter view you can hide slides Settings tab>Advanced Settings button
to avoid deleting them PDF Layout based on Choose General at left, set DPI to
PowerPoint printer settings Important for recommended level.
printing Notes page, Handouts After 61Optimizing for the Web and email. 61.
settings set, set printer to Adobe PDF. For web or email, file size IS an issue
15Converting Excel to PDF. 15. Several ways to lower file size In MS app,
Conversion settings specific to Excel: Adobe PDF>Change Conversion
Convert Entire Workbook is an option in Settings> Settings tab>Advanced
the Adobe PDF menu Each worksheet has a Settings button Choose Image at left Set
bookmark Convert comments to notes Fit image quality pulldowns to low In Acrobat,
worksheet to single page (grayed out if File>Reduce File size Choose
Convert Entire Workbook is selected) Good compatibility: the later versions of
option if doc is likely to be printed (as Acrobat will allow greater file reduction.
Excel worksheets can be hard to print and 62Optimizing for the Web and email
show all rows/columns). (cont). 62. In MS Office apps For graphic
16Converting Publisher to PDF. 16. intensive docs Bring up Picture toolbar
Specific to Publisher Preserve Spot Color R-click in toolbar area, choose Picture
All black and white except for chosen spot Choose Compress Choose All pictures,
colors Print Crop Marks Where paper is cut Web/screen Check Compress pictures, Delete
Allow Bleeds Color extending beyond edge cropped pictures (if applicable) A handy
to allow for variations in cutting tip, Acrobat or not Particularly useful
Preserve Transparency For .gif, .png, for PPoints on the web.
.tiff These are options for high-end 63Creating Acrobat forms and gathering
printers If you are using a professional data. Using Adobe Designer to create
printer, call and ask them what they forms, Gathering and compiling data.
require. 64Acrobat Forms. 64. Pro version only
17Converting Access to PDF. 17. Specific EASY no-database way to post a form on the
to Access Only 2 options in Conversion web and gather data from it Post form They
Settings: Attach source file Create have option of printing/mailing or
bookmarks Tables can only be converted one emailing Emailed data can be compiled
at a time Multiple reports can be automatically by Acrobat Saved in Excel
converted simultaneously Adobe PDF format Mailed data can be added by hand
menu>Convert multiple reports to single Tutorial is available on the web:
PDF. http://www.ext.colostate.edu/acrobat_forms
18Combining Multiple Access Reports. 18. .
Pretty simple add reports from left 65Creating the Form. 65. Open Acrobat
column to right column, arrange, Convert Advanced>Forms>Create New Form or
to PDF. Forms button>Create New Form Acrobat
19Converting Outlook to PDF. 19. Good Designer (which is bundled with Acrobat
way to archive emails Includes attachments Pro) opens, New Form assistant opens Step
4 bookmarks created, sorting emails by 1 choose base document You can import an
date, sender, subject, folders Can also existing Word .doc or PDF, choose a Adobe
combine emails with other documents template, or build it from scratch Lots of
Include email exchanges discussing text? Create it in Word, import it If you
document along with document itself Select have problems with Word, convert it into a
messages or folders to archive, then PDF and import that When importing PDF,
convert. Maintain Editability is a good choice.
20Converting non-MS Office documents. 66Creating the Form (cont). 66. Step 2
20. Two methods: Open document in native - Choose page size, orientation Step 3 -
application File>Print>Choose Adobe Choose Return method 1 Fill, then submit
PDF as printer It wont print the file, via email 2 Fill, then submit via mail,
merely convert Good for Photoshop, or print and mail in Gives end user most
Wordperfect, etc. Works for Office Apps options 3 Filled electronically, then
too Open Adobe Acrobat Create PDF>From printed and mailed 4 Printed, filled
File Browse to the file. manually, mailed Step 4 Give return
21Combining documents. 21. Open Acrobat email address for data.
Create PDF>From Multiple Documents Can 67Using Designer. 67. Document pane.
be a mix of document formats (VERY handy) Preview tab. Library. Object palette.
Browse to files, select, arrange, click Print and Submit by Email buttons.
OK. 68Using Designer (cont). 68. Document
22Converting Images. 22. .jpeg, .gif, pane Text is inside blue boxes click
.png, .tiff, .bmp, .eps Dont need a inside to work with text Drag field types
native application, because there is none from Library into Document pane to create
Open Acrobat Create PDF>From answers for each question Library Field
File>Browse to image Create PDF>From types: Text only (question text, answer
Multiple Files>Browse to images and text) Radio buttons (single answer
create a montage that can work as a questions) Checkboxes (multiple answer
slideshow in Full Screen Mode. questions) Text fields (open end
23Converting websites to PDF. 23. questions) Numeric fields (dates, phone
Convert either existing website, or html numbers) Each field has a space to type in
Second option a good way to preview a answer text Or, do answer text with Text
website for client without actually only field.
publishing the site to a server Open 69Using Designer (cont). 69. Preview
Acrobat Create PDF>From Website Type in tab Check on your work periodically by
URL or browse to .html file. clicking the preview tab and seeing what
24The Convert Website Dialogue Box. 24. final result will look like Objects
Get entire site Rarely a good idea unless palette Click on objects (radio boxes,
it is small and self contained (i.e. no text fields, submit buttons) in document
links to other sites) 3 ways to limit pane to manipulate properties Give
download Get only 1 or 2 levels Stay on questions descriptive names (e.g. q1,
same path (will remain within root folder) fname) rather than default name (e.g.
Stay on same server (will go outside root radiobuttonlist) Give each answer choice
folder but only convert links to sites on distinct values (yes=1, no=2, 9=dont
same server). know).
25Converting Websites: Helpful Hints. 70Using Designer (cont). 70. Radio
25. If you need to capture large sections buttons (single choice) should have same
of a sprawling site or one that links to name (e.g. q3) and different values (e.g.
many other places, capture small sections 1=dolphin, 2=flounder) Checkboxes
or individual pages and pull them together (multiple choices allowed) should have
with Create PDF>Multiple files Use the different names (e.g. q4-1, q4-2), with an
Settings button, Page Layout tab to size on value of 1, an off value of 0 Designer
and scale large web pages Links in is pretty good about recognizing when
document still active for downloaded answer choices are part of the same
pages. question, and assigning values
26Converting a website: 3 examples. 26. automatically.
Create PDF>From Website 71Collecting the Data. 71. When Submit
http://www.ext.colostate.edu Good example by Emailbutton is clicked, data will be
of a large, sprawling site Get Entire sent in an email as an .xml attachment
Site would be downloading for days 1 (poll.xml) Save all attachments in the
level gets you only the current page 2 same folder RENAME FILE each time (e.g.
levels pull ALL the links from this page, poll1.xml, poll2.xml, etc.) so you arent
including navigation buttons at top (65 overwriting files Save mailed forms to be
pages total) Stay On Same Path/Server not hand entered after emailed data is
very useful as most links are ON this path compiled.
(SOSP gives a 47 page doc) 72Compiling the Data. 72. Open Acrobat
http://www.radon.org/ Good example of a File>Form Data>Create Spreadsheet
Get Entire Site candidate Only links are From Data Files Browse to folder
to meaningful docs related to Radon containing .xml files from emails Use
Includes slideshow downloaded intact Shift button to pull in multiple files
Browse to kiddos/kiddos.htm Converted from Click Export Results will show up in MS
local site, not from server. Excel Format.
27Adding Navigation Aids. Creating 73Security. Document security settings,
Bookmarks, Links, and Hotspots. Digital IDs, Digital signatures, Digital
28Adding bookmarks. 28. Often easier to certification.
add Bookmarks in Acrobat rather than 74Security Settings Simple password.
native application Not just a navigation 74. Password to open Can be set before or
tool also shows structure of document at after In native application (Word,
a glance Use Table of Contents as guide Go PowerPoint): Adobe PDF>Change
to page you want to bookmark Choose view Conversion Settings>Security tab Check
(width, height, zoom in to specific checkbox, type in the password WRITE IT
object) Bookmarks pane>New Bookmark DOWN! Make sure ALL end-users have Reader
icon Name bookmark Drag up or down in 5.0 or higher, as well as the password.
order Drag under and to the right to nest 75Security Settings Simple password
it within a larger bookmark. (cont). 75. Can also be done in Acrobat
29Adding Bookmarks (cont). 29. Set view File>Document Properties>Security
of page for bookmark - Fit Width or tab Choose Password Security as Security
Height, zoom in to a specific feature Method Check Require a Password
Often looks nice to have first page at fit checkbox, type in password.
width, ret of doc at fir height Drag 76Security Settings Password for
bookmarks around after creation to set permissions. 76. You can password restrict
order Nest bookmarks within other changes to document, printing of document,
bookmarks by dragging child under and just cutting and pasting In native application:
to the right of parent. Adobe PDF>Change Conversion Settings
30Bookmark Options. 30. Options button >Security tab.
allows: Change text size Wrap long 77Security Settings Password for
bookmarks Use Properties to change color permissions (cont). 77. Pulldown options
and style (bold, italics, bold and for printing: Pulldown options for
italics). editing: Copy-and-pasting content can be
31Adding text links. 31. Unlike restricted by keeping option Enable
bookmarks, MS Office does better looking copying... Unchecked Enable Text access
links than Acrobat If possible, create for screen readers should always be
links in native application If not: Bring checked to be compliant with accessibility
up document in Acrobat Choose Select tool regulations.
and select text R-Click (away from markup 78Security Settings Password for
options icon) and choose Create Link. permissions (cont). 78. As with a simple
32Adding text links (cont). 32. Type: password, password for permissions can
visible rectangle Style: underline also be done in Acrobat File>Document
Highlight style will add a basic behavior Properties>Security tab Choose
Action: open a web page (though you can Password Security as Security Method
link to other docs, or spots in this doc) Check Restrict Editing Permissions
Next takes you to URL box For email, checkbox, type in password Remaining steps
mailto: followed by address. same as in MS Office application.
33Hotspot and Image links. 33. Same 79Certificate Security and Digital IDs.
process, just use the Snapshot tool 79. Certifies you approve of the document
instead of select A visible rectangle and and that no changes have occurred since
some type of link behavior is wise, to let your approval Encrypts content It can be a
the end user know there is a link. self-signed Certificate or a third party
34Adding attachments, comments and Certificate Third party more secure Youll
mark-up, touching up text. Attachments, have to pay Two steps: Create a Digital ID
Attaching a File as Comment, Adding Create Security Certificate.
Comments and Mark-up, Sending Documents 80Creating a Digital ID. 80. In Acrobat
for Review, Touching Up Text. Advanced>Security Settings>Digital
35Attachments. 35. Most basic attachment IDs>Add ID Wizard will take you through
is the source file Add automatically in process Choose kind of certificate In most
Conversion Settings To add any other docs cases, self-signed will suffice.
as an attachment, click the paper clip and 81Creating a Digital ID (cont). 81.
browse to the file To view, click the Choose ID storage 1st option more friendly
Attachments tab, doc will appear in the to non-MS apps Enter profile info.
Attachments pane. 82Creating a Digital ID (cont). 82.
36Attach a File As Comment. 36. Helps Choose file location and password.
the end-user know there is an attachment, 83Signing a document. 83. Confirms you
and allows you to comment on the have reviewed the document and it has not
attachment Click the pulldown arrow to the been changed since signing Two types:
right of the paper clip icon, and choose Simple signing Certified signature Simple
the paper clip with comment balloon Cursor signing Sign button>Sign this document
will become crosshair Click where you want Choose Invisible or Create Sign field
comment to appear Dialogue box will If Create Sign field click-and-drag to
appear. define space where signature goes.
37Attach a File as Comment (cont). 37. 84Signing a document (cont). 84. Choose
Choose graph, paperclip, pushpin, comment which ID (if more than one) Confirm
balloon Choose color and opacity General password Give reason for signing from
tab allows you to add authors name and a dropdown A good idea to click View
description Rollover shows author and Digital ID to preview appearance Show
description Click the icon, or use Options button will allow you to
attachment tab to open attachment. manipulate appearance A good idea,
38Adding Comments - Notes. 38. Click particularly if you have a graphic or
Comments and Markup, Commenting Toolbar logo.
will appear Note tool to add a text 85Signing a document (cont). 85. After
comment Click-and-drag to define size of clicking Show Options, click New or Edit
text box Type in your text, Close box Choose Imported graphic, use File button
Select, then Options>Properties will to browse to logo Use Configure Text
allow you to choose icon, color, authors checkboxes to add and remove signature
name, etc. Rollover of icon reveals components (date, reason, etc.).
comment. 86Signing a document (cont). 86. Click
39Adding Comments Text Edits. 39. Sign and Save or Sign and Save As for
Click Text Edit button To Insert text: different file name Signature appears on
Click between where you want to insert, document Click Signature tab at left
start typing Carat appears, rollover Signature data appears in Signature pane.
reveals inserted text To Delete text: 87Certified Signature. 87. Same process
Select text, hit Delete Text is crossed (Sign button>Sign this document),
out To Replace text: Select text, start except choose Certify Document on first
typing Text is crossed-out, carat appears, screen of wizard Choose Allowed actions
rollover reveals replacement text. (no changes, fill-in forms only, comments
40Adding Comments Stamp Tool. 40. and fill in forms only) Option of showing
Click Stamp tool Youll be prompted for certification on document If yes, youll
identity info (which you can skip) Cursor click-and-drag to define box for certified
turns into a little stamp icon (first signature.
time) or the last stamp used Pull-down at 88Certified Signature (cont). 88.
right allows you to choose a stamp in Certified Signature will show on document
several categories: Dynamic (date, time, (if you chose that option) Will show in
author), Sign here, Standard business, Signature pane upon clicking Signature tab
Custom Custom requires an image Acrobat at left.
will size it Click where you want stamp to 89Certified Documents. 89. File>Save
appear on document. as Certified Document Wizard steps same as
41Adding Comments Highlighting and Certified Signature Result:
Attach File as Comment tools. 41. 90Certificate Security. 90. Allows you
Highlighting tool Highlights text Click to create a list of trusted identities
highlight button, Select text to highlight to send document to Only they can open the
Pulldown allows underline and cross-out document Can vary security setting for
highlight options Attach File as Comment different people on the list First step:
tool Previously discussed in slide 41 swap Digital IDs Advanced>Security
Pull-down allows Record Audio Comment Settings Highlight your digital ID, click
Click it, Click on Document, Sound Export Certificate Choose Email the data
recorder appears Click Red circular button to someone and follow the steps.
to record, black Rectangle to stop Choose 91Certificate Security (cont). 91.
icon, add author and description (will Click Secure button>Secure This
show in rollover). Document Choose which policy Restrict
42Adding Comments Show Comments Tool. document to only be read by people on
42. If there a lot of comments, you can trusted identities list Restrict opening
sort (or hide) using the Show button Hide and editing only.
all, or sort by: Type, Reviewer, Status, 92Certificate Security (cont). 92.
Checked state All comments will be shown Choose to encrypt all, all but metadata
by clicking the Comments tab at the left. (will allow search engines to know general
43Markup Toolbar Callout Tool. 43. content), or attachments only.
Click Comments and Mark-up Pulldown, 93Certificate Security (cont). 93.
choose Show Drawing Markup Toolbar Click Choose which people on your trusted
callout tool, click where in document you identities list are to see the document
want arrow to END (in the example, just Browse to folder where you saved other
below picture) Type text into text box You peoples Digital IDs Select specific
can resize textbox, end point and elbow identities and click Permissions to
of arrow after the fact using sizing specify different security settings for
boxes. different people.
44Markup Toolbar Cloud Tool. 44. Click
Using Adobe Acrobat 7.0.ppt
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Using Adobe Acrobat 7.0

Using Adobe Acrobat 7.0

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