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Presenter notes This Microsoft Outlook 2010 presentation is a
Presenter notes This Microsoft Outlook 2010 presentation is a
Get up to speed on Microsoft Outlook 2010
Get up to speed on Microsoft Outlook 2010
Using categories
Using categories
Creating customized views
Creating customized views
Address Books and distribution lists
Address Books and distribution lists
Managing Contacts
Managing Contacts
Filtering messages
Filtering messages
Creating Rules and Alerts
Creating Rules and Alerts
Automatic responses
Automatic responses
Security
Security
Working with Tasks
Working with Tasks
Faxing
Faxing
Using Outlook 2010 templates
Using Outlook 2010 templates
Using Outlook 2010 forms
Using Outlook 2010 forms
Managing folders
Managing folders
Using Delegates
Using Delegates
Archiving e-mail
Archiving e-mail
Offline folders
Offline folders
Outlook Web Access
Outlook Web Access
New and enhanced features
New and enhanced features
Final thoughts
Final thoughts

Презентация: «Presenter notes This Microsoft Outlook 2010 presentation is a prepackaged solution designed to help attendees maximize the e-mail application». Автор: Steven Pittsley, Contributor. Файл: «Presenter notes This Microsoft Outlook 2010 presentation is a prepackaged solution designed to help attendees maximize the e-mail application.ppt». Размер zip-архива: 684 КБ.

Presenter notes This Microsoft Outlook 2010 presentation is a prepackaged solution designed to help attendees maximize the e-mail application

содержание презентации «Presenter notes This Microsoft Outlook 2010 presentation is a prepackaged solution designed to help attendees maximize the e-mail application.ppt»
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1 Presenter notes This Microsoft Outlook 2010 presentation is a

Presenter notes This Microsoft Outlook 2010 presentation is a

prepackaged solution designed to help attendees maximize the e-mail application. You may use the presentation as-is or customize it. You may wish to remove this slide.

2 Get up to speed on Microsoft Outlook 2010

Get up to speed on Microsoft Outlook 2010

Tips for maximizing Microsoft Outlook 2010

3 Using categories

Using categories

Microsoft Outlook 2010 provides categories to help track, find, sort, filter, and group items. Categories can be a keyword or phrase. Customize Outlook 2010’s Master Category List by clicking the Home tab and choosing All Categories from the Categorize dropdown in the Tags group. There are multiple ways to assign a category.

4 Creating customized views

Creating customized views

The Outlook 2010 interface is easily customized. Use the Navigation Pane’s shortcuts for quick access to various Outlook 2010 components. The Reading Pane displays additional information for highlighted items. Choose from predefined views by selecting an item from the Arrange By dropdown in the Arrangement group on the View tab.

5 Address Books and distribution lists

Address Books and distribution lists

Use Contacts to organize information on business associates. Use contact groups to simplify sending messages to numerous recipients. Personal Address Books are only stored on the local drive, whereas Contacts are stored on a network server.

6 Managing Contacts

Managing Contacts

A number of predefined views exist for reviewing Contact information. Items such as meeting requests, journal entries, and tasks can be linked to Contacts. Sharing Contacts with colleagues saves time and helps eliminate data entry errors.

7 Filtering messages

Filtering messages

Use rules to sort messages. Use the Junk Mail Filter to reduce clutter. Control the Junk Mail Filter. Use the Safe Senders and Safe Recipients lists to eliminate messages mistakenly marked as spam.

8 Creating Rules and Alerts

Creating Rules and Alerts

Rules and Alerts allow automatic actions to be taken on messages. Use Rules and Alerts, found in the Move group, to create new or edit existing Rules. Outlook provides extensive criteria to use in creating a rule.

9 Automatic responses

Automatic responses

Outlook 2010 supports various automated response options, which save time. Use discretion when creating automated responses. Rules and Alerts offer another method of responding to specific messages. The Out of Office Assistant alerts colleagues to special circumstances.

10 Security

Security

E-mail is inherently insecure. Digital IDs let you digitally encrypt Outlook 2010 messages. Senders and recipients must possess each other’s Digital IDs to trade encrypted e-mail.

11 Working with Tasks

Working with Tasks

Outlook 2010’s Tasks component helps manage your to-do list. Several predefined Tasks views exist. Tasks can be assigned to other people.

12 Faxing

Faxing

Send and receive faxes within Outlook 2010: Windows Fax Services or a third-party fax service must be installed. Enable faxing in Outlook 2010 by including the recipient’s fax number in the Business Fax field of his or her Contact record.

13 Using Outlook 2010 templates

Using Outlook 2010 templates

Templates save you time and energy by eliminating the need to retype information. Templates have the .oft file extension. Creating and using new templates is straightforward.

14 Using Outlook 2010 forms

Using Outlook 2010 forms

Like templates, forms save time. Forms enable consistent data submission. Creating and using forms is straightforward. Forms must be published before others can use them.

15 Managing folders

Managing folders

Using folders simplifies managing messages and other Outlook 2010 information. Right-click Personal Folders and choose New Folder to add a new folder. Folders are easily moved. Less is more: try avoiding more than two layers of sub-folders.

16 Using Delegates

Using Delegates

Use Delegates to let others view and manage your Outlook 2010 information. To delegate Outlook 2010 management, click the File tab, click Account Settings, and then click Delegate Access. Share Outlook 2010 contacts folders.

17 Archiving e-mail

Archiving e-mail

Use Outlook 2010’s Archive folders to store older messages. Archive folders store messages as text or HTML on your system. Back up archive folders regularly. Configure Outlook 2010 to archive e-mail regularly.

18 Offline folders

Offline folders

Offline folders let you access Outlook 2010 information off-site. Offline Folders have an .ost file extension. Be sure to synchronize folders when returning to the office.

19 Outlook Web Access

Outlook Web Access

You can use almost any Internet-enabled PC to access Outlook. All you need is the organization’s Outlook Web Access URL and a standard Web browser. Outlook Web Access boasts many features. Use care when accessing Outlook Web Access.

20 New and enhanced features

New and enhanced features

Outlook 2010 makes the switch to a full Ribbon. Quick Steps turn common tasks into a click. Contact groups offer greater functionality. Follow conversations with a click. Calendar preview in meetings.

21 Final thoughts

Final thoughts

Are there any questions? Don’t forget your copy of the Microsoft Outlook 2010 Quick Reference Handout. Thanks for attending.

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