Word
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Advanced Microsoft Word
Advanced Microsoft Word
Goal of the Course
Goal of the Course
Schedule
Schedule
Your Instructor – Rich Malloy
Your Instructor – Rich Malloy
References
References
Software Needed
Software Needed
Buying Microsoft Word
Buying Microsoft Word
Microsoft Office
Microsoft Office
? Best Deal
? Best Deal
10
10
11
11
? Even Better Deal
? Even Better Deal
13
13
14
14
Learning Word
Learning Word
The Different Versions of Word
The Different Versions of Word
When to Use Word
When to Use Word
When NOT to Use Word
When NOT to Use Word
Goals for Advanced Users
Goals for Advanced Users
Course Agenda
Course Agenda
Session 1 – Tabs & Tables
Session 1 – Tabs & Tables
Tabs
Tabs
Things Hardly Anybody Knows
Things Hardly Anybody Knows
Tabs
Tabs
Secret: How to Use Tabs
Secret: How to Use Tabs
Tab Chars & Tab Stops
Tab Chars & Tab Stops
Tab Characters
Tab Characters
Tab Stops
Tab Stops
Setting a Tab Stop
Setting a Tab Stop
Adjusting Tabs
Adjusting Tabs
Editing a Tab Stop
Editing a Tab Stop
Advanced Microsoft Word
Advanced Microsoft Word
Is There a Better Way to Present This Information
Is There a Better Way to Present This Information
When Do You Use a Table
When Do You Use a Table
Tables
Tables
Diagram of a Table
Diagram of a Table
What Is a Table
What Is a Table
Why Use Tables
Why Use Tables
Disadvantages of Word Tables
Disadvantages of Word Tables
Word Tables vs
Word Tables vs
Creating a Table
Creating a Table
Converting to a Table
Converting to a Table
Moving & Resizing a Table
Moving & Resizing a Table
Fast Formats for Tables
Fast Formats for Tables
Table Borders
Table Borders
Special Table Properties
Special Table Properties
Tabs and Tables
Tabs and Tables
Sorting Table Rows
Sorting Table Rows
Exporting & Importing Tables
Exporting & Importing Tables
Calculations
Calculations
Common Formulas
Common Formulas
Review
Review
Review (cont
Review (cont

Презентация: «Advanced Microsoft Word». Автор: Rich Malloy. Файл: «Advanced Microsoft Word.ppt». Размер zip-архива: 665 КБ.

Advanced Microsoft Word

содержание презентации «Advanced Microsoft Word.ppt»
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1 Advanced Microsoft Word

Advanced Microsoft Word

Greenwich Continuing Education Instructor: Rich Malloy Tech Help Today 203-862-9411 malloy@techhelptoday.com

2 Goal of the Course

Goal of the Course

To learn more about Microsoft Word To learn how to do more in less time To find out the best approaches for further learning

2

3 Schedule

Schedule

Five Monday evenings, two hours each, 7:30 – 9:20 pm Each evening, approx. 30 minutes lecture, 80 minutes hands-on Practice at home

3

4 Your Instructor – Rich Malloy

Your Instructor – Rich Malloy

Computer Consultant – Tech Help Today, Greenwich Adjunct Professor, Norwalk Community College Microsoft-certified Expert in Word 2002, certified Master in Microsoft Office XP Former Editor in Chief, Mobile Computing

4

5 References

References

Handouts Suggested book: MS Word 2003 for Dummies, $19 Web sites: www.microsoft.com/office/word -- Official site http://word.mvps.org/ -- "Most Valuable Pros“ http://office.microsoft.com/templates/-- Templates Google: “Word Help and How To” – Great help site

5

6 Software Needed

Software Needed

A recent version of Microsoft Word: MS Word 97 MS Word 2000 MS Word 2002 MS Word 2003 * MS Word 2007 – very different Computer Lab uses Word 2007

6

7 Buying Microsoft Word

Buying Microsoft Word

Word 2003 Not available anymore Word 2007 Current version

7

8 Microsoft Office

Microsoft Office

“Suite” Includes: Word, Excel, PowerPoint, Outlook Office 2003 Not available anymore Office 2007 New: ~$350

8

9 ? Best Deal

? Best Deal

Microsoft Office 2007 for Students & Teachers (includes Word, Excel, PowerPoint) Staples: ~$150 !!

9

10 10

10

11 11

11

12 ? Even Better Deal

? Even Better Deal

OpenOffice.org “Clone” of Microsoft Office 2003 Free Not exactly the same as Microsoft Office

12

13 13

13

14 14

14

15 Learning Word

Learning Word

The best way to learn – use it Use it with something important to you Your job Personal correspondence Work for a non-profit organization Explore with the Help feature Certified Microsoft Office Specialist For more info: www.microsoft.com/traincert/

15

16 The Different Versions of Word

The Different Versions of Word

MS Word 97 MS Word 2000 MS Word 2002 (XP) Includes Smart Tags, Task Panes MS Word 2003 Minimal changes from 2002 MS Word 2007 Major changes in user interface, file formats

16

17 When to Use Word

When to Use Word

Most paper-based documents Letters Simple tables Simple brochures and publications Email Outlook usually uses Word as its editor Electronic documents Simple Web pages

17

18 When NOT to Use Word

When NOT to Use Word

Complex publications Instead use Microsoft Publisher, Adobe PageMaker, or Quark Complex tables Use Microsoft Excel Complex Web pages Use Microsoft Front Page

18

19 Goals for Advanced Users

Goals for Advanced Users

Take advantage of special features Automate repetitive tasks

19

20 Course Agenda

Course Agenda

Tabs and Tables Mail Merge Graphics Power Tips Macros and Your Choice

20

21 Session 1 – Tabs & Tables

Session 1 – Tabs & Tables

Advanced Microsoft Word

22 Tabs

Tabs

Question: How can you put one word on the left margin of a line, and another word on the right? Like This

22

23 Things Hardly Anybody Knows

Things Hardly Anybody Knows

Rocket Science Brain Surgery Strategy for NY Knicks How to use Tabs in Microsoft Word

23

24 Tabs

Tabs

Traditional way to create columns Tabs must have two components: Tab Characters Tab Stops

24

25 Secret: How to Use Tabs

Secret: How to Use Tabs

Type tab characters in text Select lines of text Set which type of tab stop you want Insert tab stops on ruler w/ mouse

To edit the tab stop, just double-click it

25

26 Tab Chars & Tab Stops

Tab Chars & Tab Stops

Center Tab Stop

Decimal Tab Stop

Right Tab Stop

Left Tab Stop

Tab Button

Default Tab Stop

Tab Character

Ruler

26

27 Tab Characters

Tab Characters

Special non-printing characters ( ? ) To create: Press Tab key on keyboard To view: Press Show/Hide button ( ¶ )

27

28 Tab Stops

Tab Stops

Indicated on Ruler ( View / Ruler ) Can be different for each paragraph Types of Tab Stops: Left Center Decimal Right

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29 Setting a Tab Stop

Setting a Tab Stop

Select paragraphs Click tab button to select type of Tab Stop (Left, Center, Right, etc.) Click ruler where you want the Tab Stop Repeat process for next tab

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30 Adjusting Tabs

Adjusting Tabs

Select paragraphs Use mouse to move tab stops on ruler Be careful not to insert new tabs, or delete existing tabs

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31 Editing a Tab Stop

Editing a Tab Stop

Select paragraphs Click Page Layout > Paragraph Dialog Box Launcher > Tabs Select Tab Stop you want to change Choose type (Left, Center, Right, etc.) Choose leader if desired (e.g., ………) Press Set button Repeat process for next tab

31

32 Advanced Microsoft Word
33 Is There a Better Way to Present This Information

Is There a Better Way to Present This Information

Use a Table

ISDN requires an installation charge of $600 and costs $55 per month. DSL requires an installation charge of $600 and costs $80 per month. T1 requires an installation charge of $4000 and costs $1500 per month.

33

34 When Do You Use a Table

When Do You Use a Table

When you have similar data

Type of Connection

Installation Cost

Monthly Charge

ISDN

$600

$55

DSL

$600

$80

T1

$4000

$1500

34

35 Tables

Tables

The better way to create short columns of text

35

36 Diagram of a Table

Diagram of a Table

36

37 What Is a Table

What Is a Table

Information organized by rows and columns Columns are sometimes called "fields" Each piece of information is a Cell

37

38 Why Use Tables

Why Use Tables

Present similar data concisely Avoids repetition Enables special formatting Can do simple calculations

38

39 Disadvantages of Word Tables

Disadvantages of Word Tables

Limited features compared to Excel Limited calculating power If you need large tables, use Excel instead

39

40 Word Tables vs

Word Tables vs

Excel Tables

Word is better for: Text tables Tables within text documents Excel is better for: Tables consisting mainly of numbers Tables with many calculations Large tables

40

41 Creating a Table

Creating a Table

Place cursor where table should appear Click Insert > Table Enter data into each cell Use Tab key to go to cell at right At end of table, Tab adds new row

41

42 Converting to a Table

Converting to a Table

Select a tabular text organized with tabs Click Insert > Table > Convert Text Be sure that text separator is Tab Check for correct number of columns

42

43 Moving & Resizing a Table

Moving & Resizing a Table

Handles appear when pointer moves over table The Move handle (upper left) The Resize handle (lower right) Move cursor over vertical border to reveal column-width handle The same occurs for row-height handles Also, use the Table Tools > Layout ribbon Click the arrow buttons in the Cell Size area

43

44 Fast Formats for Tables

Fast Formats for Tables

Select any cell in a table Select the Table Tools > Design ribbon Choose desired Table Style

44

45 Table Borders

Table Borders

Borders are useful for highlighting cells To use: Select cells that require borders Open the Table Tools > Layout ribbon Click the Borders button in Table Styles

45

46 Special Table Properties

Special Table Properties

Adjust text alignment within cells Vertical and/or horizontal alignment To use: Select cells that require alignment Right-click one of the cells Choose Cell Alignment option

46

47 Tabs and Tables

Tabs and Tables

In Tables, Tabs provide special indentation But — you cannot use the Tab key Instead type Ctrl Tab With ruler, you can also set hanging indents

47

48 Sorting Table Rows

Sorting Table Rows

Select rows that you want to sort Select Table Tools > Layout > Sort Choose column by which you want to sort

48

49 Exporting & Importing Tables

Exporting & Importing Tables

Select and copy Word table Then paste into Excel worksheet Or, Select and copy Excel table Then paste directly into Word document

49

50 Calculations

Calculations

Select cell where you want Sum Click Table Tools > Layout > Formula Check the Formula dialog box, click OK NOTE: If the numbers in the table change, the formulas have to be updated: Right-click the sum or average Select Update Field

50

51 Common Formulas

Common Formulas

=SUM(ABOVE) — Adds up column of numbers immediately above =SUM(LEFT) — Adds up row of numbers immediately to the left =AVERAGE(ABOVE) — Averages the column of numbers immediately above =AVERAGE(LEFT) — Averages the row of numbers immediately to the left

51

52 Review

Review

Create table or convert text to table Move and resize tables Format tables Adjusting table borders Special table properties

52

53 Review (cont

Review (cont

Using the Table Menu & Table Toolbar Using tabs in Tables Sorting tables Exporting and importing tables Adding formulas to tables

53

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