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Intermediate Word 2007
Intermediate Word 2007
Objectives
Objectives
Assumptions
Assumptions
To Save you Some Typing
To Save you Some Typing
Creating Headers
Creating Headers
Creating Footers
Creating Footers
Different 1ST page Header
Different 1ST page Header
Creating Sections
Creating Sections
Formatting Headers
Formatting Headers
Formatting Page Numbers
Formatting Page Numbers
Adding Graphics to Headers
Adding Graphics to Headers
Envelopes
Envelopes
Labels
Labels
Mail Merges to Create Labels
Mail Merges to Create Labels
Mail Merges with Excel
Mail Merges with Excel
Create Letters with Mail Merge
Create Letters with Mail Merge
Letters (cont)
Letters (cont)
Letters  Adding a Field
Letters Adding a Field
Add the Sex Column
Add the Sex Column
Modifying the Letter
Modifying the Letter
Simple Bullets
Simple Bullets
Subbullets
Subbullets
Modify Bullets
Modify Bullets
Custom Bullets
Custom Bullets
Numbering
Numbering
Numbering Sample
Numbering Sample
Customizing Numbering
Customizing Numbering
Really Customizing Number
Really Customizing Number
Tracking Changes
Tracking Changes
Tracking Changes
Tracking Changes
Tracking Changes
Tracking Changes
Templates
Templates
Create a Simple Template
Create a Simple Template
Using a Template
Using a Template
Creating an Advanced Template
Creating an Advanced Template
Saving Advanced Template
Saving Advanced Template
Using the Advanced Template
Using the Advanced Template

: Intermediate Word 2007. : PC. : Intermediate Word 2007.pptx. zip-: 91 .

Intermediate Word 2007

Intermediate Word 2007.pptx
1 Intermediate Word 2007

Intermediate Word 2007

2 Objectives

Objectives

Creating Headers and Footers Creating Envelopes & Labels Mail Merges with Excel Customizing Bullets and Numbering Tracking Changes Creating Templates

3 Assumptions

Assumptions

You have a good working knowledge of Microsoft Word (any version) You have some experience with Office 2007 (familiarity with concept of Ribbons/Groups) You know what a Left Click, Right Click and Double Click are You know where these Keys are: Ctrl, Alt, Logo

4 To Save you Some Typing

To Save you Some Typing

We have created some documents that you will work with today Create a folder called Your Name on the Desktop Using Internet Explorer, visit this site: www.myotherbrotherweb.com/ncyf/main.asp Right click on each document and click Save Target As Save the Target document in the new Folder Open the document called: Headers.docx Office ButtonWord OptionsProofingExceptions For Headers.docxHide Grammar Errors, Hide Spelling Errors

5 Creating Headers

Creating Headers

On Insert tab, in Header & Footer group, click Header drop down Select Blank (three columns ) The header area will be displayed along with the special contextual Header & Footer Tools Design tab. Click the 1st Type Text and Type Headers Click the 2nd Type Text Click Page Number Drop DownCurrentChoose Brackets Click the 3rd Type Text Click Date and Time Drop DownChoose Month dd, yyyy

6 Creating Footers

Creating Footers

To switch between the header and footer, click the Go To Header or Go To Footer icons in Navigation group. On Insert tab, in Header & Footer group, click Footer drop down Select Stacks Click Type the Company Name Type NCYF When finished, double-click in the document area or click the Close Header And Footer button in the Close group

7 Different 1ST page Header

Different 1ST page Header

In Options Group, Click Different First Page Tab to Center Type Headers Go to Footer Choose Stacks Click Close Header and Footer

8 Creating Sections

Creating Sections

Click Page 1 of 7 to Open Page Dialog Box Type 3 in Enter Page Number box, Click Go To, Click Close Click just before the paragraph that begins Nam liber tempor Click Page Layout Tab, then click Breaks drop downSection BreaksNext Page Double Click Header Click Link to Previous in Navigation HeaderChoose Annual Click Document TitleType Headers

9 Formatting Headers

Formatting Headers

Click the Year FlagPress Delete Click Quick PartsFieldCategories: NumberingSectionOK Click just before 2Type Section followed by the space bar Drag Table Column 1 ? to Left Drag Table Column 2 ? to Right Click Title Flag Click Home tab, turn on Bold, Choose red font

10 Formatting Page Numbers

Formatting Page Numbers

Double click a header in Section 2 Click Page Number drop down Click Format Page Numbers Choose A,B,C from Number format Type 1 in Start at field Click OK

11 Adding Graphics to Headers

Adding Graphics to Headers

Go to the last page by hitting Ctrl-End (CtrlFn Right Arrow on the Netbooks) Click just before At vero eos et accusam Insert Section BreakNext Page Edit HeaderUncheck Different First Page Turn Off Link to Previous Click Header DropdownChoose Blank Click Type Text FlagPress Delete In Insert group, Click Clip Art Type SMILEY then Click GO Choose a Smiley and it will be inserted

12 Envelopes

Envelopes

We will start with a sample letter from Darryl Geoffrey to Mary Jones and create a page that can be printed on an envelope Open Labels.docx Go to Mailings Tab, Create Group, Click Envelope Envelopes and Labels Dialog box Click Add to Document Double click letter header Remove Same as Previous Click Different first page Go to 2nd page, insert Page Number

13 Labels

Labels

Click Labels Click Label Options (or Click on Sample Label) Choose Vendor Drop Down Avery Choose Label Type 8660 Click Details Click Full Page of Same Label Click New Document

14 Mail Merges to Create Labels

Mail Merges to Create Labels

Excel will guide you through the process New Document Start Mail Merge Drop Down on Mailings Tab Choose Labels Click Select Recipients Type New List Fill in 2 Lines Save as MyAdd1 Choose Address Block from Write & Insert Fields Select Name Format you prefer, review the sample, OK Click Update Labels Click Preview Results (Toggle Button) Click Finish & MergeEdit Individual Documents

15 Mail Merges with Excel

Mail Merges with Excel

Instead of typing new address list, you can use an Excel spreadsheet, which may have been created by a database export Select recipientsUse existing listNavigate to Excel SpreadsheetAddress.xlsxSheet1 Insert Address Block Click Match Fields Address1 (not matched)Choose Street Edit Recipient List

16 Create Letters with Mail Merge

Create Letters with Mail Merge

New Document Put in a tab at 4 Tab, Type Your Name hit enter Tab, Type a fake street address, hit enter Tab, Type Anytown, MA 12345, hit enter Highlight all three paragraphs Change After paragraph spacing to 0 pt Hit Enter

17 Letters (cont)

Letters (cont)

Click Insert TabQuick Parts DropdownField Choose DateChoose Date FormatClick OKPress Enter Click MailingsAddress BlockMatch FieldsPress Enter Click Greeting LinePress Enter Type Please come to our big sale. We have a special on clothing. Press Enter Type Thank you. Press Enter Type Your name Preview Results Save as SaleMergeSource Finish & MergeEdit Individual Documents

18 Letters  Adding a Field

Letters Adding a Field

We would like to modify the letter based on the sex of the customer to say mens or ladies clothing. Well add a Sex column to the Excel Spreadsheet and well add a conditional field to the letter.

19 Add the Sex Column

Add the Sex Column

Open the Address.xlsx file Click Cell H1 Type Sex and Hit Enter Type M, Hit Enter Complete rest of list based on title Save and close Address.xlsx

20 Modifying the Letter

Modifying the Letter

Open SaleMergeSource.docx Click Yes to SQL Warning Click before clothing press space Press CTRL-FN-F9 Between {} type IF followed by CTRL-FN-F9 Between those brackets type MERGEFIELD SEX Click between the two right curly brackets Type =M <space> Mens <space> Ladies When done should look like this: on {IF {MERGEFIELD Sex}=M Mens Ladies} clothing Preview ResultsFinish & MergeEdit Individual Documents

21 Simple Bullets

Simple Bullets

Start a New Document Type The colors of the rainbow are: and press Enter Click the Bullets button in the paragraph group Type Red and hit Enter Type Each of these followed by Enter Orange Yellow Green Blue Indigo

22 Subbullets

Subbullets

You can have multiple levels of bullets by using the TAB key Press Tab Type aka deep blue and Press Enter Press Shift-Tab Type Violet and Press Enter

23 Modify Bullets

Modify Bullets

Click the bullet next to Yellow Click dropdown next to Bullets in Paragraph Group Highlight different bullets see live preview choose Checkmark To edit individual bullet properties, right click on bullet and choose Separate List Do that for each bullet and change the bullet color to match the rainbow color

24 Custom Bullets

Custom Bullets

In addition to standard bullets, you can create custom bullets Click next to aka deep blue Click bullet dropdown, then Define New Bullet Click Symbol to choose from the different fonts Click Picture to choose from several preinstalled pictures From the Pictures screen, choose Import to add any picture on your computer

25 Numbering

Numbering

Works essentially the same as bullets, except the bullet increments with each new list item Numbers can be: Numerals, Alphabet (upper or lower case) Roman Numerals (upper or lower case) Can include periods or parentheses Can start at numbers other than 1 Can be customized to meet your needs Sublevels automatically change number type

26 Numbering Sample

Numbering Sample

Click after Violet and hit Enter (New bullet appears) Click Bullet button to turn off bulleting Press Enter again Click Numbering Bullet Button (1 appears) Type Item 1 press Enter Type Item 2 press Enter Type Item 3 press Enter Press Tab, Type SubItem A press Enter Type SubItem B press Enter Press Tab, Type SubSub Item I press Enter Press Shift Tab, Type SubItem C press Enter Press Shift Tab, Type Item 4 press Enter Turn off Numbering

27 Customizing Numbering

Customizing Numbering

To change starting point Click next to the 2. Right click in the Gray area On Short Cut Menu, slide down to Numbering, slide over and choose Set Numbering Value Choose Continue from Previous List Type 8 for Set Value To and Click OK

28 Really Customizing Number

Really Customizing Number

Click next to the a. In the paragraph group, click the drop down next to numbering Click Define New Number Format Experiment with options here, see preview You can even add your own text to be repeated on each item

29 Tracking Changes

Tracking Changes

Tracking changes allows you to make suggestions for modifications to a document. These suggestions can either be accepted or rejected in a collaborative effort between multiple authors. You can also include comments regarding your changes.

30 Tracking Changes

Tracking Changes

Open Tracking.docx Click the Review Tab, then click Track Changes Right click Status Bar, click Track Changes Change Two roads to One road Click New Comment and type Wouldnt the 2 roads start as one before it diverges? Change each occurrence of I in the 1st paragraph to we

31 Tracking Changes

Tracking Changes

Click Track Changes on status bar toggle switch Make a change Not Tracked Click Track Changes on status bar again to resume Click on the first deleted I then click on the Reject drop downReject and move to next Click on the Reject drop downReject and move to next again Click on Accept and move to next, twice View Print PreviewClose Print Preview Click FinalView Print Preview

32 Templates

Templates

Templates are merely starting points used to create Word documents. They are meant to save you time and to provide consistency in application of styles and themes. Any existing Word document can be converted into a Template Templates can have fields which the user completes to create the document

33 Create a Simple Template

Create a Simple Template

Open a New Document Type Out of Office Notice, Center Align, and hit Enter Click Left Align and Type TO: Office Staff and hit Enter Type FROM: Your Name and hit Enter Type I will be out of the office on ___ returning on ___ and hit Enter Click Office Button Move down to Save As and slide over to Word Template (.dotx) At the top of the left window, click Microsoft Office Word twisty, and then click Templates Call it OutOffice

34 Using a Template

Using a Template

New Document Choose My templates from left side Click OutOffice Click OK Select the UNDERLINES and replace with appropriate dates Save/print document

35 Creating an Advanced Template

Creating an Advanced Template

Open Source.docx Replace Joe Employee with Your Name Click next to Date: and press Tab InsertQuick partsFieldDateOK Click next to Client Address: and press Tab Type CTRL-FN-F9 followed by FILLIN "Enter the client address" \* CHARFORMAT between the {} From the Insert tab, select Text BoxSimple Text Box and move to below Description of Encounter

36 Saving Advanced Template

Saving Advanced Template

Click Office Button Move down to Save As and slide over to Word Template (.dotx) Click Microsoft Office Word twisty, and then click Templates Call the Template ClientEncounter Click Save

37 Using the Advanced Template

Using the Advanced Template

New Document Choose My templates from left side Click ClientEncounter Click OK Respond to the two prompts Fill in the Textbox Save/print document

Intermediate Word 2007
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