Word
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Word 2007
Word 2007
Topics
Topics
Microsoft Word Program
Microsoft Word Program
Word Processing Software
Word Processing Software
Word with various objects…
Word with various objects…
Word Program Window
Word Program Window
Word Program Window Summary
Word Program Window Summary
Word-wrap and Automatic Features
Word-wrap and Automatic Features
Saving a Document
Saving a Document
Show/Hide Formatting Marks
Show/Hide Formatting Marks
Selecting Text
Selecting Text
Using Templates
Using Templates
Cutting and Pasting Text
Cutting and Pasting Text
Drag and Drop Text
Drag and Drop Text
Shortcut Keys for Editing
Shortcut Keys for Editing
Copying and Pasting Text
Copying and Pasting Text
Office Clipboard
Office Clipboard
Using the Office Clipboard
Using the Office Clipboard
Finding and Replacing Text
Finding and Replacing Text
Spelling and Grammar Checker
Spelling and Grammar Checker
AutoCorrect
AutoCorrect
Fonts
Fonts
Formatting with Fonts
Formatting with Fonts
Font Styles
Font Styles
Font Effects
Font Effects
Font Styles and Effects
Font Styles and Effects
Format Painter
Format Painter
Line and Paragraph Spacing
Line and Paragraph Spacing
Aligning Paragraphs
Aligning Paragraphs
Aligning Examples
Aligning Examples
Themes
Themes
Tabs
Tabs
Tabs Examples
Tabs Examples
Indenting
Indenting
Indent Markers on Ruler
Indent Markers on Ruler
Bullets and Numbering
Bullets and Numbering
Adding Bullets and Numbering
Adding Bullets and Numbering
Creating Outlines
Creating Outlines
Borders and Shading
Borders and Shading
Borders and Shading Example
Borders and Shading Example
Footnotes and Endnotes
Footnotes and Endnotes
Footnotes and Endnotes Example
Footnotes and Endnotes Example
Document Margins
Document Margins
Setting Document Margins
Setting Document Margins
Page Orientation
Page Orientation
The Page Setup Dialog Box
The Page Setup Dialog Box
Margin Options
Margin Options
Dividing a Document into Sections
Dividing a Document into Sections
Types of Section Breaks
Types of Section Breaks
Section Breaks Example
Section Breaks Example
Page Breaks
Page Breaks
Page Numbers
Page Numbers
Page Numbers Example
Page Numbers Example
Headers and Footers
Headers and Footers
Adding Headers and Footers
Adding Headers and Footers
Headers and Footers Example
Headers and Footers Example
Editing Headers and Footers
Editing Headers and Footers
Different Headers and Footers
Different Headers and Footers
Inserting Symbols
Inserting Symbols
Inserting a Table
Inserting a Table
Table Example
Table Example
Clip Art
Clip Art
Clip Art Task Pane
Clip Art Task Pane
Inserting Clip Art
Inserting Clip Art
Wrapping Text around Clip Art
Wrapping Text around Clip Art
Formatting Clip Art
Formatting Clip Art
Summary
Summary

Презентация на тему: «Word 2007». Автор: . Файл: «Word 2007.ppt». Размер zip-архива: 2293 КБ.

Word 2007

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1 Word 2007

Word 2007

Review

2 Topics

Topics

The Word program window Formatting Text Cut, Copy, and Paste commands Clipboard and Spell Checker Document and Page Layouts Headers and Footers Inserting Symbols, Tables, and Clipart

Microsoft Office 2007 – Word 2007

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3 Microsoft Word Program

Microsoft Word Program

Microsoft Word is a word processing program used to create: Letters Memos Newsletters Research papers Web pages Business cards Resumes Financial reports Other types of documents

Microsoft Office 2007 - Word 2007

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4 Word Processing Software

Word Processing Software

A word processing program is software that allows you to enter, edit, and format text and graphics The files you create using Word are called documents

Microsoft Office 2007 - Word 2007

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5 Word with various objects…

Word with various objects…

Header

Graphic

Column

Formatted text

Chart

Table

Microsoft Office 2007 - Word 2007

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6 Word Program Window

Word Program Window

Quick Access toolbar

Title bar

Ribbon

Scroll bar

Document window

Ruler

Status bar

View buttons

Microsoft Office 2007 - Word 2007

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7 Word Program Window Summary

Word Program Window Summary

Quick Access toolbar contains frequently used commands and is customizable The Ribbon contains tabs Tabs include buttons for commands organized in groups Rulers show margins, tabs, and indent settings View buttons are used to switch between Word document views

Microsoft Office 2007 - Word 2007

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8 Word-wrap and Automatic Features

Word-wrap and Automatic Features

Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph Automatic features that might appear as you type AutoComplete AutoCorrect Spelling and Grammar

Microsoft Office 2007 - Word 2007

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9 Saving a Document

Saving a Document

Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu Assign a filename and a file location to a document using the Save As dialog box After you save a file for the first time, save changes using the Save button, the Save command, or [Ctrl][S] To create a copy of the file, use the Save As command under the Office Button.

Microsoft Office 2007 - Word 2007

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10 Show/Hide Formatting Marks

Show/Hide Formatting Marks

Formatting marks are special characters that appear on screen to help you edit and format text

Formatting marks do not print Use the Show/Hide ¶ button turn the display of formatting marks off and on

Microsoft Office 2007 - Word 2007

This formatting mark indicates a blank line or the end of a paragraph

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11 Selecting Text

Selecting Text

Use the mouse to select words, lines, paragraphs, and other large blocks of text. Press and hold the Ctrl key to select NON-consecutive text.

Methods for selecting text

Microsoft Office 2007 - Word 2007

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to select

use the pointer to

Any amount of text

Drag over the text

A word

Double-click the word

A line of text

Click with the selection pointer to the left of the line

A sentence

Press and hold [Ctrl], then click the sentence

A paragraph

Triple-click the paragraph or double-click with the selection pointer to the left of the paragraph

A large block of text

Click at the beginning of the selection, press and hold [Shift], then click at the end of the selection

Select the first selection, then press and hold [Ctrl] as you select each additional selection

An entire document

Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All

Multiple nonconsecutive selections

12 Using Templates

Using Templates

A template helps you create a formatted a document quickly A template is a formatted document that contains placeholder text You replace the placeholder text with your own text and save the file with a new filename Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents Select a template while in the New Document dialog box

Microsoft Office 2007 - Word 2007

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13 Cutting and Pasting Text

Cutting and Pasting Text

The operation of moving text from one location to another is called cut and paste Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document Two clipboards: System Clipboard - holds one item, the last item cut or copied from a document Office Clipboard - holds up to 24 items Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V]

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14 Drag and Drop Text

Drag and Drop Text

You can also move text using the drag and drop method Drag selected text to a new location using the mouse Text that is dragged is not placed on the Clipboard

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15 Shortcut Keys for Editing

Shortcut Keys for Editing

Use keyboard shortcuts as a quick way to perform a command [Ctrl][X] to cut text [Ctrl][C] to copy text [Ctrl][V] to paste text [Ctrl][A] to select all the text in a document [Ctrl][S] to save a document The keyboard shortcut for a command appears in the ScreenTip

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16 Copying and Pasting Text

Copying and Pasting Text

Copied text is not removed from the document A copy of copied text is placed on the Clipboard Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] Copy selected text by pressing [Ctrl] as you drag it to another location

Microsoft Office 2007 - Word 2007

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17 Office Clipboard

Office Clipboard

The Office Clipboard Stores up to 24 items Stores text and graphics Items can be cut or copied from any Office program Items on the Office Clipboard can be viewed The last item collected is stored on both the Office Clipboard and the system Clipboard

Microsoft Office 2007 - Word 2007

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18 Using the Office Clipboard

Using the Office Clipboard

The Office Clipboard appears in the Clipboard task pane Can be set to open automatically after two consecutive cut or copy actions Display manually by clicking the launcher in the Clipboard group

Click to resize or move the Clipboard task pane

Stored items

Icon indicates the item is collected from Word

Click to change display options

Microsoft Office 2007 - Word 2007

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19 Finding and Replacing Text

Finding and Replacing Text

Find and Replace feature Use the Replace command to search for and replace all instances of a word or phrase in a document Automatically find and replace all occurrences at once, or Find and review each individual occurrence Use the Find command to locate and highlight every occurrence of a word or phrase in a document

Microsoft Office 2007 - Word 2007

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20 Spelling and Grammar Checker

Spelling and Grammar Checker

Flags possible mistakes and suggests corrections Misspelled words Grammar errors You still need to proofread your documents carefully for errors

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21 AutoCorrect

AutoCorrect

Inserting text with AutoCorrect Create your own AutoCorrect entries Words you type often, such as a name Words you often misspell To create an AutoCorrect entry Open the AutoCorrect dialog box To insert an AutoCorrect entry in a document Type the text you want Word to correct followed by [Spacebar]

Microsoft Office 2007 - Word 2007

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22 Fonts

Fonts

A font is a complete set of characters with the same typeface or design Arial, Times New Roman, Tahoma, and Calibri are examples of fonts Each font has a specific design and feel Set Font Size, Color, Style, and Effects Font size is measured in points A point is 1/72 of an inch

Microsoft Office 2007 - Word 2007

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23 Formatting with Fonts

Formatting with Fonts

Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text: Times New Roman Garamond Book Antiqua Californian FB Sans serif fonts do not have a serif, and are often used for headings: Arial Rounded MT Bold Comic Sans MS Franklin Gothic Demi Papyrus

Microsoft Office 2007 - Word 2007

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24 Font Styles

Font Styles

Make text darker and thicker by applying bold Click the Bold button to apply bold Slant text by applying italic Click the Italic button to apply italic Underline text for emphasis Click the Underline list arrow, then select an underline style

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25 Font Effects

Font Effects

Apply using the Font dialog box Superscript Subscript Shadow Outline Emboss Engrave Small caps

Choose font effects

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26 Font Styles and Effects

Font Styles and Effects

48 point, red, shadow effect, 80% character scale

Italic

Bold

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27 Format Painter

Format Painter

The Format Painter allows you to copy the format setting applied to selected text to other text Use to copy multiple format settings or individual ones Click the Format Painter button once to apply the format settings to one item Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items

Microsoft Office 2007 - Word 2007

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28 Line and Paragraph Spacing

Line and Paragraph Spacing

Adding white space to a document can make it easier to read Increase space between lines using the Line Spacing list arrow Increase space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tab

Microsoft Office 2007 - Word 2007

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29 Aligning Paragraphs

Aligning Paragraphs

Paragraphs are aligned relative to the left and right margins Left-aligned text is flush with the left margin and has a ragged right edge Right-aligned text is flush with the right margin Centered text is positioned evenly between the margins Justified text is flush with both the left and right margins

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30 Aligning Examples

Aligning Examples

Change paragraph alignment using the alignment buttons in the Paragraph group on the Home tab

Right-aligned

Centered

Justified

Left-aligned

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31 Themes

Themes

Format a document using themes A theme is a complete set of theme colors, fonts, and effects Preview a theme before applying it Click the Themes button in the Themes group on the Page Layout tab to select and apply a theme

Microsoft Office 2007 - Word 2007

32 Tabs

Tabs

Tabs help you to align text vertically at a specific location on a page A tab stop is a point on the horizontal ruler that identifies a text alignment location By default, tab stops are located every ? inch from the left margin You can create custom tab stops Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point A tab leader, a line that appears in front of tabbed text

Microsoft Office 2007 - Word 2007

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33 Tabs Examples

Tabs Examples

Right tab stop

Tab indicator

Left tab stop

Tabbed text right-aligned

Tab leader

Tabbed text left-aligned

Microsoft Office 2007 - Word 2007

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34 Indenting

Indenting

Indenting a paragraph moves the edge of the paragraph in from the left or right margin Indent the entire left or right edge of a paragraph Indent just the first line Indent all lines except the first line Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located

Microsoft Office 2007 - Word 2007

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35 Indent Markers on Ruler

Indent Markers on Ruler

Indent buttons

First Line Indent marker

Hanging Indent marker

Left Indent marker

Indented paragraph

Right Indent marker

Microsoft Office 2007 - Word 2007

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36 Bullets and Numbering

Bullets and Numbering

Formatting paragraphs with bullets and numbering can help to organize ideas in a document A bullet is a character, often a small circle, that appears before the items in a list to add emphasis Numbering the items in a list helps to illustrate sequence and priority

Microsoft Office 2007 - Word 2007

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37 Adding Bullets and Numbering

Adding Bullets and Numbering

Use the Bullets or Numbering list arrows to apply, change, or customize bullet and numbering styles

Microsoft Office 2007 - Word 2007

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38 Creating Outlines

Creating Outlines

To create a hierarchical structure in a list, apply an outline numbering style Click the Multilevel List list arrow to select and apply a multilevel list style Format an existing list Demote items using the Increase Indent button Promote items using the Decrease Indent button

Microsoft Office 2007 - Word 2007

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39 Borders and Shading

Borders and Shading

Adding borders and shading to text can help to enhance the information in a document A border is a line added above, below, to the side of, or around words or paragraphs Shading is a color or pattern that is added behind words or paragraphs Use the Border button or the Shading button in the Paragraph group on the Home tab

Microsoft Office 2007 - Word 2007

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40 Borders and Shading Example

Borders and Shading Example

Shading

Border

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41 Footnotes and Endnotes

Footnotes and Endnotes

Footnotes and endnotes provide additional information They consist of two parts Note reference mark Corresponding footnote or endnote Footnotes appear at the bottom of page Endnotes appear at the end of the document.

Microsoft Office 2007 - Word 2007

42 Footnotes and Endnotes Example

Footnotes and Endnotes Example

Separator line

Footnote text

Note reference mark

Microsoft Office 2007 - Word 2007

Microsoft Office 2007 - Word 2007

43 Document Margins

Document Margins

Document margins are the blank areas between the edge of the text and the edge of the page To adjust a document’s margins: Click the Margins button in the Page Setup group on the Page Layout tab, then click Custom Margins Change margin settings on the Margins tab in the Page Setup dialog box Drag a margin indicator on a ruler to a new location

Microsoft Office 2007 - Word 2007

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44 Setting Document Margins

Setting Document Margins

Top margin

Right margin

Ruler shows location of top margin

Ruler shows location of left margin

Left margin

Microsoft Office 2007 - Word 2007

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45 Page Orientation

Page Orientation

Portrait orientation means a page is taller than it is wide The default page orientation for a document is portrait Landscape orientation means a page is wider than it is tall Default paper size is 8.5” x 11”

Microsoft Office 2007 - Word 2007

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46 The Page Setup Dialog Box

The Page Setup Dialog Box

Margins tab Change margins, page orientation, and format the layout of pages in a multiple page document Paper tab Change paper size and paper source Layout tab Format sections, format headers and footers, and change vertical alignment

Microsoft Office 2007 - Word 2007

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47 Margin Options

Margin Options

Margin options in a multiple page document Mirror margins are used in documents with facing pages, such as magazines Inside and outside margins are a mirror image of each other A gutter margin is used in documents that are bound, such as books A gutter adds extra space to the top, left, or inside margin to allow for the binding Set mirror margins and a gutter on the Margins tab of the Page Setup dialog box

Microsoft Office 2007 - Word 2007

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48 Dividing a Document into Sections

Dividing a Document into Sections

A section is a portion of a document that is separated from the rest of the document by section breaks A section break is a formatting mark that shows the end of a section You divide a document into sections when you want to apply different page layout settings, such as columns, to sections Sections are used to vary the layout of a document A document is formatted in a single section by default

Microsoft Office 2007 - Word 2007

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49 Types of Section Breaks

Types of Section Breaks

Insert a section break using the Breaks button in the Page Setup group on the Page Layout tab

Microsoft Office 2007 - Word 2007

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Section

Function

Next page

Begins a new section and moves the text following the break to the top of the next page

Continuous

Begins a new section on the same page

Even page

Begins a new section and moves the text following the break to the top of the next even-numbered page

Odd page

Begins a new section and moves the text following the break to the top of the next odd-numbered page

50 Section Breaks Example

Section Breaks Example

Section 1 is formatted in one column

Continuous section break

Section 2 is formatted in two columns

Microsoft Office 2007 - Word 2007

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51 Page Breaks

Page Breaks

As you type, an automatic (soft) page break is automatically inserted when you reach the bottom of a page Text flows to the next page You can force text onto the next page by inserting a manual (hard) page break Use the Breaks button in the Page Setup group on the Page Layout tab to insert a page break, or Press [Ctrl][Enter]

Microsoft Office 2007 - Word 2007

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52 Page Numbers

Page Numbers

Automatically number the pages of a document by inserting a page number field A field is a code that serves as a placeholder for data that changes in a document Click the Page Numbers button in the Header & Footer group on the Insert tab to insert a page number field Select a location, such as bottom of page Select a preformatted page number and alignment

Microsoft Office 2007 - Word 2007

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53 Page Numbers Example

Page Numbers Example

Page number fields are inserted in a document header or footer

Document text (dimmed when the Footer area is open)

Page number (in the Footer area)

Microsoft Office 2007 - Word 2007

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54 Headers and Footers

Headers and Footers

Add headers and footers to a document when there is an item you want to appear on every page A header is text or graphics that appears at the top of every page of a document A footer is text or graphics that appears at the bottom of every page of a document Headers and footers often contain information such as document title, author name, dates, and page numbers

Microsoft Office 2007 - Word 2007

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55 Adding Headers and Footers

Adding Headers and Footers

Open headers and footers by clicking the Header button or the Footer button on the Insert tab Add text to headers and footers by typing in the Header and Footer areas You can also add symbols, borders, graphics, and other elements to headers and footers The Header & Footer Tools Design tab opens when the Header and Footer areas are open

Microsoft Office 2007 - Word 2007

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56 Headers and Footers Example

Headers and Footers Example

Document text is dimmed when the Header and Footer areas are open Dimmed text can’t be edited The Header and Footers areas are independent of the document itself and must be formatted separately

Header & Footer Tools Design Tab

Header area open with content control

Microsoft Office 2007 - Word 2007

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57 Editing Headers and Footers

Editing Headers and Footers

To edit headers and footers, first open the Header and Footer areas: Double-click a header or footer in Print Layout view Insert, delete, and format content Change the default tab stops in the Header and Footer areas if the default document margins were changed

Microsoft Office 2007 - Word 2007

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58 Different Headers and Footers

Different Headers and Footers

Create different headers and footers: For the first page of a document or section For each section in a document For even- and odd-numbered pages in a document or section Use the tools on the Header & Footer Tools Design tab or use the Layout tab in the Page Setup dialog box

Microsoft Office 2007 - Word 2007

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59 Inserting Symbols

Inserting Symbols

A symbol is a special character, such as a graphic, shape, or foreign language character Add a symbol using the Symbol button on the Insert tab

Microsoft Office 2007 - Word 2007

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60 Inserting a Table

Inserting a Table

Tables illustrate information intended for quick reference and analysis A table is a grid of columns and rows that you can fill with text and graphics A cell is the box formed by the intersection of a column and a row Borders are the lines that divide the rows and columns of a table and help you see the structure

Microsoft Office 2007 - Word 2007

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61 Table Example

Table Example

Column

Row

Cell

Border

Microsoft Office 2007 - Word 2007

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62 Clip Art

Clip Art

Illustrate a document with clip art Clip art is a collection of graphic images that you can insert in a document Clip Organizer, a library of clips Clips are the media files, including graphics, photographs, sounds, movies, and animations, that come with Word Add clips by clicking the Clip Art button in the Illustrations group on the Insert tab

Microsoft Office 2007 - Word 2007

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63 Clip Art Task Pane

Clip Art Task Pane

Search for clips using the ClipArt task pane

Choose clip collections to search

Search using a keyword

Choose type of clips to search

Results of a clip search

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64 Inserting Clip Art

Inserting Clip Art

A clip is inserted as an inline graphic at the location of the insertion point An inline graphic is a graphic that is part of the line of text A floating graphic is independent from text and can be moved anywhere on a page

Microsoft Office 2007 - Word 2007

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65 Wrapping Text around Clip Art

Wrapping Text around Clip Art

Wrap text around the graphic Apply a text wrapping style Click the Text Wrapping button in the Arrange group on the Picture Tools Format tab

Faded image shows graphic being dragged

Sizing handle

Floating graphic

Microsoft Office 2007 - Word 2007

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66 Formatting Clip Art

Formatting Clip Art

Picture Tools Format tab Adjust contrast, brightness, compression, and so on in the Adjust group Apply a style from the gallery in the Picture Styles group Position, wrap text, flip, group, and so on in the Arrange group Crop and change height or width in the Size group

Microsoft Office 2007 - Word 2007

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67 Summary

Summary

The Word program window Formatting Text Cut, Copy, and Paste commands Clipboard and Spell Checker Document and Page Layouts Headers and Footers Inserting Symbols, Tables, and Clipart

Microsoft Office 2007 - Word 2007

67

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