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Incorporating Word 2007 manuscripts into the publications workflow:
Incorporating Word 2007 manuscripts into the publications workflow:
Presentation Outline
Presentation Outline
AIP As Publisher
AIP As Publisher
AIP Publishing Services
AIP Publishing Services
What Do AIP Authors Want
What Do AIP Authors Want
How Is Archival Content Prepared
How Is Archival Content Prepared
Publishers Are Not Yet Ready For Word 2007
Publishers Are Not Yet Ready For Word 2007
Why Publishers Are Not Yet Ready
Why Publishers Are Not Yet Ready
How Does Office 2007 Affect Publishing Services Providers
How Does Office 2007 Affect Publishing Services Providers
Issues Affecting Peer Review
Issues Affecting Peer Review
Issues Affecting Composition
Issues Affecting Composition
AIP and Word 2007
AIP and Word 2007
What AIP Would Like To See
What AIP Would Like To See
Thank You
Thank You
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Автор: Tim Ingoldsby. Чтобы увеличить слайд, нажмите на его эскиз. Чтобы использовать презентацию на уроке, скачайте файл «Word 2007.ppt» бесплатно в zip-архиве размером 68 КБ.

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Word 2007

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1 Incorporating Word 2007 manuscripts into the publications workflow:

Incorporating Word 2007 manuscripts into the publications workflow:

issues for publishers and authors.

Tim Ingoldsby Director of Strategic Initiatives and Publisher Relations

2 Presentation Outline

Presentation Outline

AIP’s complementary roles Publisher Provider of publishing services What AIP authors want What AIP’s publishing services customers want Observations about future developments

3 AIP As Publisher

AIP As Publisher

Publisher of 11 titles in physics and its applications Many titles leaders in their fields (and large) Over 15,200 articles and 97,000 pages (2007) Applied Physics Letters is largest journal in Thomson Reuters Journal Citation Reports® Editorial operation is very large – 22,000+ manuscripts received every year Publisher of AIP Conference Proceedings Series 80 – 130 volumes per year 59,000+ published pages (2007)

4 AIP Publishing Services

AIP Publishing Services

Full service provider of publishing services, including web submission & review, copy editing, composition, online hosting, digital archiving, circulation & fulfillment, marketing, advertising sales, indexing, etc. Web submission and review for 40+ journals Composition for 100+ titles Responsible for 40,000+ articles, 350,000+ pages annually For the remainder of this presentation, we will concentrate on web submission and composition

5 What Do AIP Authors Want

What Do AIP Authors Want

LATEX authors(40%): use submitted manuscript exactly as submited Word authors(60%): use content exactly as deposited, but make it look nicer In reality, neither gets exactly what they want as AIP needs to have all manuscripts transformed into archival quality XML TeX2Word is used to transform LATEX to Word for copyediting Math transformed to MathML Information objects (figures, video, audio, etc.) saved in archival formats

6 How Is Archival Content Prepared

How Is Archival Content Prepared

There are many different workflows, depending upon what is received from the author Text is transformed into Word 2003 (.doc) format Then is transformed into XML after copy editing Math is transformed into MathType and later is exported as MathML Information objects are transformed into standard archival formats (TIFF, EPS, SVG, JPEG, MPEG2) Tools we use include eXtyles, MathType6, EPIC Editor, SpeedFlow Edit, Photoshop, FlipFactory, PitStop, Xyvision

7 Publishers Are Not Yet Ready For Word 2007

Publishers Are Not Yet Ready For Word 2007

Word 2007 Word 2007 and the new Word docx format should not be used. Docx files will currently cause problems for reviewers and complicate many existing preproduction and production routines. If Word 2007 is unavoidable, back-save to the doc format. However, please note that you must use MathType or the Equation Editor 3.0 and not the more easily accessible, Microsoft Math Editor. When equations built with Microsoft’s Editor are back-saved, they are converted to low resolution graphics and will not be usable. (Pasted from the Instructions to Authors on the AIP website.)

8 Why Publishers Are Not Yet Ready

Why Publishers Are Not Yet Ready

(Refer to Bruce Rosenblum presentation) Authors do not follow instructions Authors really do not follow instructions Current mechanisms for converting docx files to PDFs are problematic docx file format looks like a .zip file Many processing programs developed over years need to be modified to look for characteristics that separate docx from zip

9 How Does Office 2007 Affect Publishing Services Providers

How Does Office 2007 Affect Publishing Services Providers

Providers receive author manuscripts at several stages within the process At original submission time for peer review After acceptance by the journal After acceptance by the journal and copy editing by the publisher At any time during the composition process if the author submits a revised manuscript Revised manuscripts may have to pass through editorial review to approve the changes

10 Issues Affecting Peer Review

Issues Affecting Peer Review

Web submission and review system must be capable of accepting docx and transforming into pdf PDF options do not include adequate figure resolution for use in published manuscript If separate hi-res figure files are submitted by the author this is not a problem Files can be back-converted to doc format (but then math equation keystrokes are lost) AIP has not yet upgraded our conversion engines to the version that supports docx conversion to pdf Target – within next 3 months Lots of licensing issues to deal with

11 Issues Affecting Composition

Issues Affecting Composition

Manuscript files come from many sources From authors to an ftp site (or portal) Handoff from Peer X-Press From editorial office to an ftp site or portal (or hard copy + files on media) Occasionally via email (mostly for requested revisions) Regardless of source, files must be tracked and processed Workflow is managed via a sophisticated queue-based system Essential to support the many workflow paths XML and MathML (MathType) are the invariants within the process eXtyles and Word are also very important

12 AIP and Word 2007

AIP and Word 2007

When Microsoft releases a suite of products as comprehensive as Office 2007, it takes time for companies to decide to adopt, install, and train their employees AIP has adopted Office 2007 for business use and is now in the process of installation and training Until the end of 2008, most AIP Publishing Services employees will continue to use Office 2003 Because of the required changes to programs and procedures based on Word 2003 and problems that have been discovered with some Word 2007 features such a long implementation timeline is necessary Even so, AIP anticipates many years of productive use of Word 2007

13 What AIP Would Like To See

What AIP Would Like To See

Make the Scholarly Publishing website at Microsoft much more useful Add reports of problems even before fixes have been released Provide information about known problems and status of fixes Create/strengthen useful transforms of Office Math Markup Language (OMML) OMML to MathML OMML from Word 2003 equation bitmaps Support in Word 2007 for STIX Means we need support for use of more than one math font in Equation Builder Also means we need support for full Unicode

14 Thank You

Thank You

Tim Ingoldsby American Institute of Physics +1 516 576 2265 tingoldsby@aip.org www.aip.org

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